Eastern Cape: Purchaser (Automotive) posted by Staff Solutions

Key Responsibilities:

• Ensure full compliance with the Company’s disciplinary policies, rules, and regulations.
• Adhere to all health and safety practices and procedures as outlined during induction and any subsequent training.
• Manage procurement tasks assigned by plant departments to meet deadlines, and ensure quantity, quality, and cost requirements are met to avoid operational delays.
• Execute all purchasing activities in strict accordance with the Company’s procurement policies and procedures.
• Ensure all procurement processes, contracts, and documentation are legally compliant and satisfy both internal and external audit requirements.
• Develop and maintain a plant purchasing plan in alignment with management’s operational goals.
• Procure materials in accordance with production schedules and departmental needs.
• Participate in the development and implementation of the plant’s annual budget and business plan.
• Implement strategies to reduce procurement costs through effective research, planning, price comparisons, and negotiation.
• Negotiate optimal pricing, delivery timelines, and product suitability with suppliers.
• Maintain complete and regularly updated procurement documentation.
• Assist in the development, review, and revision of the plant’s purchasing systems, processes, and procedures.
• Monitor daily inventory levels and purchase according to the procurement plan and urgent demands.
• Maintain professional and proactive supplier relationships, ensuring all required supplier documentation is complete and up to date.
• Review and take appropriate action against non-performing suppliers.
• Evaluate suppliers for financial health, technical capability, and production capacity.
• Perform supplier comparisons and audits, including performance assessments based on ability, price, delivery timelines, and quality.
• Provide suggestions for procurement process improvements, operational efficiency, and cost reduction.
• Procure necessary parts for Production, Maintenance, Technical, and other departments as required.
• Negotiate and issue purchase orders and blanket orders; assist with project-related procurement activities.
• Track backorders and ensure timely supply across intra- and inter-company orders.
• Close the gap between plant requirements and supply capabilities.
• Ensure submission of all approved invoices and relevant supporting documentation to Finance, including:
  • Manager and receiving clerk signatures on invoices as proof of goods receipt.
  • Attached GRNs (Goods Received Notes), where applicable.
  • Matching purchase orders and invoices attached.
  • Weekly COD and advance payments submitted to Finance by close of business each Monday.
  • Monthly procurement documentation submitted timely to ensure seamless payment processes.

Minimum Requirements:

• Matric or higher 
• Qualification in Business Administration/Purchasing Management/Supply Chain Management 
• Supply chain management experience 
• Minimum 1 year’s experiences in full function Purchasing in relevant industry
• Code 8 license advantageous

Personal Attributes:

• Customer relations 
• Confident and proactive approach- anticipates issues and requirements 
• Attention to detail 
• Strong documentation skills 
• Good communication skills 
• Problem solving and negotiation abilities