Ekurhuleni: Service Administrator (Technical)

January 24, 2026 Jobs in Ekurhuleni

Job Description

Minimum Requirements Matric Valid Drivers License & Own Vehicle 3 5 years experience in a similar role Process customer invoices and quotations accurately and timeously Perform daily invoicing across all departments, ensuring completeness and accuracy Scan, upload, distribute, and file supply-only invoices and credit notes using M-Files Cross-reference M-Files documentation against the previous days sales profitability reports to ensure invoicing is up to date Maintain daily invoicing targets and compile invoicing statistics and graphs Prepare, review, and manage customer and internal costings Process and issue credit notes, ensuring correct approvals and accurate system updates Review daily completed job sheets and ensure all jobs are correctly invoiced and closed on M-Files Complete, update, and close service and job cards, ensuring all information is accurate and compliant Correct and maintain Work-in-Progress (WIP) reports, including adding and updating kilometre (KM) records where applicable Answer and manage incoming call centre calls professionally and efficiently Log service calls accurately and allocate them to the relevant departments or technicians Follow up on outstanding purchase orders and liaise with suppliers and internal departments as required Update and maintain contract sheets, including maintenance and service contracts Monitor maintenance contracts by tracking hours used and availability Administer service contract customers, ensuring service checklists are completed and recorded Handle internal and external queries, including invoicing, costing, and billing-related queries Prepare and distribute weekly sales and sales profitability reports Ensure accurate record-keeping, filing, and document control in line with company procedures Perform general administrative duties and provide support to relevant stakeholders Carry out ad-hoc administrative and finance-related tasks as requested by management

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About Admin / clerical / secretarial Jobs in Gauteng

Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.

In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.

Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.

These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.

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Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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