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Gauteng: Conveyancing Secretary – Bonds & Transfers posted by Pillango Placements

Gauteng: Conveyancing Secretary – Bonds & Transfers posted by Pillango Placements

Posted on 2025-05-07 00:00:00

Employer Pillango Placements
Category Other Legal
Location Gauteng  / Gauteng

Job Summary

The ideal candidate will have a comprehensive understanding of the conveyancing process, including managing all relevant documents and liaising with clients and third parties. This is a vital role that involves significant responsibility and requires a professional with the ability to handle multiple tasks efficiently.

Duties and Responsibilities:

  • Conveyancing Experience:
    • Handling cancellations, bonds, and transfers.
    • Working with Storedoc, particularly with banks such as ABSA, Standard Bank, and Nedbank.
  • Conveyancing Software Expertise:
    • Experience with LexisConvey, Winded, Searchworks, and Lexis Sign is essential.
    • Experience with Legal Suite is a plus, but not mandatory.
  • Administrative Support:
    • Typing and preparing legal documents (e.g., sale agreements, transfer documents, bond documents).
    • Managing and filing case files accurately.
    • Drafting correspondence to clients, banks, estate agents, and other stakeholders.
  • Client Liaison:
    • Communicating with clients to obtain necessary documents or provide updates.
    • Answering phone calls and emails regarding the status of property transfers.
    • Scheduling appointments for the conveyancer or attorney.
  • Document and Data Management:
    • Opening and closing conveyancing files.
    • Capturing data on conveyancing software (e.g., Lexis Convey/GhostConvey).
    • Ensuring all documentation complies with legal and regulatory standards.
  • Liaising with External Parties:
    • Coordinating with estate agents, banks, bond attorneys, and deeds offices.
    • Following up on bond approvals, rates clearance, compliance certificates, and transfer duty receipts.
  • Monitoring Deadlines:
    • Keeping track of timelines for lodgement, registration, and bond approval.
    • Ensuring that documentation is submitted to the Deeds Office and other institutions on time.
  • Financial Administration:
    • Requesting and preparing pro forma and final accounts.
    • Handling trust account payments and receipts.

Key Requirements:

  • A minimum of 5 years’ experience in the full spectrum of conveyancing matters, including cancellations, bonds, transfers, and Storedoc.
  • Familiarity with LexisConvey, Winded, Searchworks, and Lexis Sign is required.
  • Strong administrative skills with the ability to prepare and manage legal documentation.
  • Ability to work efficiently with clients, external parties, and conveyancers.
  • Strong organizational skills and the ability to handle deadlines effectively.
  • Familiarity with financial administration, including pro forma accounts and trust account management.
View Job  Johannesburg: FICA compliance administrator posted by Curiska

Salaries are negotiable and based on each individual’s skills, qualifications, and experience in line with market standards. The company also offers a Medical Aid benefit after a probationary period of 3 months.

Click Go Apply to apply online!


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