Gauteng: Creditors Clerk posted by SPECD (Pty) Ltd

JOB CONTEXT:

Are you a numbers enthusiast with a sharp eye for detail? We’re on the lookout for a proactive and motivated Creditors Clerk to join our dynamic finance team! In this role, you’ll be the go-to person for keeping our accounts payable in perfect shape — from processing invoices and payments to reconciling accounts with precision. Beyond the numbers, you’ll help us build and maintain strong supplier relationships, keep month-end running like clockwork, and ensure everything stays compliant and on track.

Duties and Responsibilities:

• Receive and review invoices from suppliers, ensuring accuracy, completeness, and compliance with purchase orders and contractual agreements.
• Enter invoices into the accounting system accurately and promptly, assigning appropriate general ledger codes and cost centres.
• Prepare and process payment batches, including electronic transfers, checks, and wire payments, in accordance with payment terms and approval procedures.
• Reconcile supplier statements with accounts payable ledger to ensure all invoices are accounted for and discrepancies are resolved promptly.
• Maintain supplier accounts, including updating contact information, payment terms, and credit limits as necessary.
• Respond to vendor inquiries regarding payment status, discrepancies, and invoice issues in a timely and professional manner.
• Assist in month-end closing activities related to accounts payable, including accruals, reconciliations, and reporting of aged payables.
• Prepare and distribute reports summarising accounts payable status, aging analysis, and outstanding balances to management.
• Ensure compliance with company policies, accounting principles, and regulatory requirements in all accounts payable processes.
• Maintain organized and accurate documentation of financial transactions, invoices, payments, and correspondence with suppliers.
• Collaborate with internal departments, including procurement and finance, to resolve issues related to purchase orders, pricing discrepancies, and receipt of goods/services.
• Provide support to auditors during internal and external audits by preparing documentation and responding to inquiries as needed.

Key Requirements:

• Proven experience as a Creditors Clerk, Accounts Payable Clerk, or similar role, preferably in a corporate environment or accounting firm.
• 5 – 10 Years’ experience.
• Proficiency in accounting software (e.g., SAP, QuickBooks, Oracle) and MS Office, particularly Excel (e.g., VLOOKUPs, PivotTables).
• Willingness to work flexible hours, including evenings, weekends, and overtime as required.
• Solid understanding of accounting principles and practices related to accounts payable processes and procedures.
• Strong numerical aptitude and attention to detail with an ability to maintain accuracy while handling large volumes of transactions.
• Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Effective communication skills, both verbal and written, with the ability to interact professionally with vendors and internal stakeholders.
• High level of integrity and confidentiality when handling sensitive financial information.

Qualifications:

• Matric Certificate.
• Diploma or degree in Accounting, Finance, Business Administration, or a related field is preferred.

Package & Remuneration:

• Will be agreed based on qualifications, applicable experience and previous earnings.