Gauteng: Creditors/ISO Clerk posted by IntelliStaff

Location: Industria Johannesburg 

Overview:

The Creditors / ISO Clerk will be responsible for managing the full creditors function within a busy industrial manufacturing environment, while also supporting and maintaining the company’s ISO management systems. The role focuses on accurate processing of supplier invoices, maintaining financial records, ensuring timely payments, and assisting with ISO documentation control, compliance, and audit readiness. This position supports both the finance and quality teams by upholding strong administrative controls and contributing to efficient financial and compliance operations.

Key Responsibilities
Creditors / Accounts Payable

• Process, verify, and reconcile all supplier invoices related to raw materials, packaging, and industrial services
• Capture supplier payments and allocate transactions accurately
• Maintain complete, accurate, and well-organized creditor accounts
• Prepare supplier reconciliations and investigate discrepancies or variances
• Monitor payment deadlines and assist in preparing weekly and monthly payment schedules
• Ensure compliance with company purchasing, finance, and authorization procedures
• Assist with month-end closing processes and financial reporting when required
• Liaise with suppliers and internal departments regarding invoices, statements, and payment queries
• Maintain strict confidentiality of all financial and company information

ISO / Quality Administration

• Maintain and control ISO documentation, including procedures, policies, work instructions, and records
• Ensure all ISO documents are current, correctly version-controlled, and properly filed
• Assist with internal and external ISO audits, including preparation of audit files and records
• Track corrective and preventive actions (CAPA) and follow up on outstanding actions
• Support compliance with ISO standards (e.g. ISO 9001, ISO 14001, ISO 45001, as applicable)
• Assist in maintaining registers, logs, and quality records required for ISO compliance
• Coordinate document distribution and ensure staff access to updated procedures

General Administration

• Perform general administrative duties such as filing, data capture, document control, and correspondence
• Support continuous improvement initiatives within finance and quality systems

Requirements

• Minimum 2–3 years’ experience in a Creditors Clerk / Accounts Payable role
• Exposure to ISO systems, document control, or quality administration will be a strong advantage
• Manufacturing or industrial environment experience preferred
• Strong understanding of accounting principles and creditors processes
• Proficiency in accounting systems such as Pastel, SAP, or similar ERP software
• High level of accuracy, attention to detail, and strong numerical ability
• Strong organizational and time-management skills, with the ability to work under pressure and meet deadlines
• Good communication and interpersonal skills for liaising with suppliers, auditors, and internal teams
• Matric (Grade 12) essential; a finance, bookkeeping, or quality-related qualification is advantageous