Gauteng: Export Administrator posted by Staff Solutions
Posted on 2025-09-13 00:00:00
| Employer | Staff Solutions |
|---|---|
| Category | Other Manufacturing |
| Location | Gauteng / Gauteng |
Job Summary
Purpose of the Role
To perform all export-related administration in accordance with service level agreements (SLAs) and applicable regulatory requirements across various market sectors and governing bodies.
Minimum Requirements
Educational Qualifications
- Matric (Grade 12) Certificate
- Post-matric qualification in a relevant field is preferred. A Diploma or Bachelor’s Degree in Logistics, Warehouse Management, or a related field (NQF 7) will be advantageous.
Experience
- Up to 5 years of experience in Shipping and Logistics within a manufacturing environment.
- At least 3 years of direct experience in export-related activities.
- Strong administrative skills and a proven record of reliability and discipline in previous roles.
Key Responsibilities
Shipping Operations & Administration
- Coordinate with transporters and shipping providers to ensure timely and efficient shipping of products.
- Plan and optimize container loads for cost and capacity efficiency.
- Manage shipment bookings in line with customer requirements.
- Prepare all export documentation and ensure compliance with Incoterms and destination country regulations.
- Process and capture daily shipping data and assist with administrative duties as required.
- Generate reports related to customer order status.
Compliance
- Ensure all activities comply with company procedures and relevant legislation.
- Identify and monitor potential risks and maintain a department risk register.
- Support the update and maintenance of Standard Operating Procedures (SOPs).
- Prevent wasteful and irregular expenditure through process discipline and control.
Customer Service Management
- Foster strong working relationships with internal and external customers.
- Resolve queries regarding deliveries, documentation, packaging, and shipping.
- Represent the company in meetings with stakeholders and support relationship management efforts.
Cost & Financial Control
- Support the preparation of departmental budgets.
- Promote cost-effective use of resources.
- Ensure overtime and expenditures remain within approved limits.
- Approve purchases in line with delegated authority levels.
Essential Knowledge & Skills
- Proficiency in Microsoft Office Suite
- Experience with SAP, ERP, or other job-relevant systems
- Understanding of logistics and production processes
- Strong problem-solving, organizational, and analytical skills
- Excellent written and verbal communication abilities
Key Attributes
- Proactive and action-oriented
- Customer-focused with a high level of service orientation
- Strong planning, organizing, and time management capabilities
- Resilient and adaptable
- High level of discipline and attention to detail
- Ability to work under pressure and meet tight deadlines
- Strong interpersonal skills and a team-player mindset
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