Gauteng: Key Program Administrator posted by Flink Recruitment

Job Summary

Key

Requirements:

10 Years experience in a similar role in Engineering Consulting Sector
Previous Administrative work experience at Civil Engineering Consultant (preferred) or at Civil Engineering Construction Company
Must be able to work overtime as and when required Must be organised (time management + planning)
Must be diligent, precise and exact in task execution
Proactive
Ability to multi-task
Positive attitude and Problem Solver Capability to lead.

Knowledge and Competency in:
FIDIC Contracts and Agreements
NEC4 ECC Contracts
PMBOK Terminology
Construction Procurement
Technical & Business Report Writing
Key Administrative & Business Skills
Proficiency in MS Office Suite, Adobe Acrobat

Duties:

– Ensuring policy and procedures are implemented and adhered to
– Continually ensuring compliance of ISO requirements are met and maintained
– Ensuring Contractors compulsory documentation are up to date
– Purchase Orders
– Prepare Letters for the appointment of Specialist Service Providers
– Request for quotations (Geotech, OHS, Survey, environmental etc.),
– Request for approvals (Time Claims, Provisional Sums, Compensation Events, etc.)
– Notification in terms of Engineer’s representative appointment
– Assist in Risk Reduction Registers (NEC3)
– Ensure that wayleaves are timeously updated and when needed advice on renewals.
– Regularly review and advise Supervisor of all relevant Standards and Government compliance pertaining to assigned projects
– Provide Administrative assistance to Project Manager and Technical Principles
– Prepare Draft Construction Tenders and finalise with input from technical personnel
– Prepare Pre-evaluation schedules (Summary of tenders, CIDB Grading, Bank Codes & References),
– Formatting Bills of Quantities for printing and inclusion in Tender Documentation
– Compile and maintain library particular specification (Civil, Mechanical and Electrical)
– Compile Close-Out Reports (with supporting documentation),
– Draft Monthly MIG Reports,
– Draft Monthly Progress Reports / Status reports,
– Monthly EPWP Labour monitoring (Reports and supporting documents),
– Formatting of Technical Proposals, Inception and Design Reports,
– Compiling of Monthly Project Steering Committee (PSC) reports.
– Maintaining electronic and hard copy filing system (and updated as-and-when required).
– Completing online Sci-Forma timesheets and managing project related issues raised.
– Monitor and management the submission and filing of Site Photos, EPWP Labour Reports; CoC; Sureties and warranties
– Construction / Performance Guarantee
– Time-sensitive Contractual Documentation such as Tax Pin; B-BBEE; COIDA, etc
– Assist co-workers with professional registration and memberships with professional bodies
– Assisted in ISO labels & files & registers,
– Filing with relevant Family Code,
– Maintain electronic file system and hard copy files in terms of ISO regulations
– Formatting Bill of Quantities
– Operating switchboard
– Receiving and checking of delivery parcels
– Assisting walk-in clients / Contractors
– Compile CV’s according to Bid requirements.
– Prepare all supporting documentation for personnel.
– Keep personnel experience tables up to date.
– Copy, scan, bind and package Bid once complete
– Capture and update Vendor Database for Service Providers and Suppliers
Key Program Administrator position available in Gauteng, Gauteng. This job position was posted by Flink Recruitment. The job has been posted as a char8000 ad on 2024-10-14 at 01:20:46 in the Engineering category

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