Gauteng: Receptionist posted by Elchemie

• Reception and Office Administration

• • Manage the switchboard by answering and directing incoming calls professionally.
  • Welcome visitors and guests, ensuring a positive and professional first impression.
  • Manage and maintain a neat, organized, and professional reception area.
  • Book and coordinate boardrooms for meetings and training sessions.
  • Perform general administrative duties including typing, scanning, printing, binding, laminating, photocopying, and document preparation.
  • Maintain accurate filing systems (physical and electronic).
  • Update and manage the stationery register, including monitoring stock levels and submitting requests.
  • Arrange couriers for documents and parcels, including tracking and confirmation of deliveries.
  • Log and follow up on Eskom-related calls and queries.
  • Assist with credit application documentation and processing.
  • Support staff with ad hoc administrative tasks as required.
  • Maintain confidentiality and handle all information in a professional manner.

• Sales and Commercial Administration Support

• • Assist with internal sales administration, including preparing and submitting quotations for spares, projects, and O&M contracts.
  • Support procurement activities by coordinating the purchasing and distribution of spares and consumables.
  • Maintain and update order records in the CRM system to ensure accurate tracking and reporting.

• Supplier Management Support

• • Assist in identifying and sourcing new suppliers to reduce dependency and mitigate risk.
  • Support the maintenance of supplier relationships to improve pricing, lead times, and payment terms.
  • Provide administrative support for supplier records and performance tracking.

• Client Account and Finance Support

• • Assist with tracking client invoices, including O&M-related billing.
  • Support payment follow-ups and collections to assist with healthy cash flow.
  • Update and monitor invoice records within the ERP system.

• Human Resources Support

• • Assist with onboarding processes, including inductions and documentation.
  • Provide administrative support with payroll-related tasks for the company’s operators (O&M).
  • Maintain and update HR files, including medicals, training records, and employee documentation.
  • Support the drafting, updating, and implementation of HR policies and procedures.

What you’ll need

• Matric (Grade 12) or equivalent; additional qualifications in Office Administration, Business Administration, Sales, or related fields are advantageous.
• Minimum of 2–3 years’ experience in a receptionist, administrative, sales support, or similar role.
• Strong communication skills, both verbal and written.
• Professional, friendly demeanor with excellent interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Exposure to CRM and/or ERP systems is advantageous.
• Strong organisational skills with the ability to multitask and prioritize effectively.
• High attention to detail and accuracy.
• Ability to work collaboratively across departments in a fast-paced environment.
• Reliability, punctuality, and a high level of integrity.
• Valid driver’s license and own vehicle.
• Valid South African ID (SA Citizen).

What is in it for you?

• Generous, market-related salary: R18 000 – R25 000 p/m (dependent on skills, experience and interview performance).
• Work with one of the leading teams in the water-treatment industry.

A Few Things to Know

• This position requires candidates to have their own vehicle. Official travel will be re-imbursed.
• Position available immediately.
• Permanent, On-Site position with offices in Fourways, Gauteng.

 
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If you don’t hear from us within 3 months, your application was not successful. However, we may contact you for other roles in the future (with your permission).
 
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