Job Description
About the Role
We are seeking a highly experienced Site Manager to oversee the daily operations of our fuel station in Hermanus, ensuring seamless customer experience and efficient management of site resources.
Key Responsibilities
- Start-of-Day & Daily Operations (06:00 09:00)
- Complete previous day cash-ups (speed points, electricity, Lotto machines)
- Conduct daily meter readings of pumps and physical dips (update spreadsheets)
- Ensure all staff are on duty and completing assigned tasks
- Send end-of-day sales and dip reports for fuel ordering
- Close off Tom card speed points and submit cash-ups to head office
- System & Compliance (ISIS / NAMOS / POS)
- Prepare for and manage ISIS audits
- Log POS calls and queries with support teams
- Write off expired or damaged stock
- Register employee tags on pumps and update account client cards
- Insert new products and monthly fuel price changes into ISIS and NAMOS
- Ensure employee clocking hours are accurate
- Conduct quarterly stock takes and reconcile variances
- Financial & Stock Control
- Perform daily, weekly, and monthly stock takes (wet and dry stock)
- Capture cash-ups and meter readings on Excel and submit to head office
- Order lubricants and shop stock via ISIS & Sage, ensuring proper system entry
- Monitor fuel levels, investigate variances, and control stock levels
- Manage price change forecasts, VAT reports, airtime, Lotto, and electricity transactions
- Site Management & Maintenance
- Conduct daily site walkarounds: safety inspections, housekeeping, and branding checks
- Manage pump/tank faults and building maintenance (log calls and liaise with contractors)
- Ensure compliance with Health & Safety regulations (fire extinguishers, compressors, spillages, ventilation, flammable certificates, licenses)
- Oversee cleanliness of forecourt, pumps, nozzles, restrooms, and ensure forecourt attendants maintain full uniform and excellent customer service
- Convenience Store Oversight
- Spot-check margins, investigate variances, and ensure planogram compliance
- Prevent overstocking while ensuring availability of all products
- Staff & Leadership
- Manage, supervise, and evaluate staff performance
- Compile rosters, schedule leave, and ensure effective team operations
- Insert new employees into all systems (ISIS, speed points, clocking)
- Implement and enforce company policies and procedures
- Communication & Reporting
- Respond to head office queries, refunds, duplicate transactions, and emails
- Prepare accurate reports for management and ensure deadlines are met
Requirements
Proven experience in fuel station or retail management.
Qualifications
- Formal education/certifications (Bachelor’s, LLB, Matric, etc.)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Overstrand
The administrative assistant role is a vital function in various industries across Overstrand, South Africa. Typically, this position involves providing administrative support to senior personnel, managing day-to-day operations, and ensuring the smooth running of business processes. Generally, the demand for skilled administrative assistants remains steady, driven by the need for efficient office management and organisation.
When it comes to salary expectations, the range is broad due to factors such as experience, company size, and industry sector. Typically, a qualified administrative assistant can expect a salary within the range of R300 000 to R500 000 per annum, although this figure may vary depending on individual circumstances. It’s essential to note that salaries can fluctuate based on the specific needs of the organisation and the qualifications and experience of the candidate.
Common skills required for an administrative assistant role include proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and analytical skills. Additionally, many employers look for candidates with a degree or diploma in business administration, secretarial studies, or a related field. Experience working in an office environment is often preferred, but not always necessary.
The administrative assistant role can be found across various industries, including the financial services sector, technology industry, manufacturing sector, and more. These sectors typically require administrative support to manage day-to-day operations, handle customer queries, and maintain records.
For career development, it’s common for administrative assistants to progress into more senior roles, such as office manager or team leader, after gaining several years of experience. Some may also pursue further education or training to specialise in a particular area, such as HR or finance. With dedication and hard work, administrative assistants can build a successful career in this field, taking on increasingly complex responsibilities and contributing to the growth and success of their organisation.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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