Johannesburg: Financial Administrator posted by Ingenious Personnel Holdings

The Financial Administrator is responsible for managing day-to-day financial administration processes, ensuring accuracy and compliance with company policies and regulatory requirements. The role supports the finance team with reconciliations, reporting, accounts processing, and maintaining accurate financial records to contribute to the efficient operation of the finance department.

Key Responsibilities:

Financial Administration

• Manage cellphone upgrades, monitor usage, and recover overspend.
• Administer petty cash, including monthly reconciliations and timely submission.
• Oversee stationery control, including allocation and order placement.
• Manage grocery allocations, station supplies, and order placement.
• Process monthly journals accurately and on time.
• Prepare and distribute scheduled reports (daily, weekly, and monthly) as well as ad hoc reports as requested by the team leader or head office.
• Ensure all administrative tasks are completed accurately and within deadlines.
• Maintain filing systems, ensuring all records are up-to-date and easily retrievable and that electronic copies are uploaded to Teams.

Fleet Administration

• Record and manage vehicle accidents, insurance claims, and related administration through to completion.
• Manage the ordering and issuing of fuel cards, ensuring alignment with national requirements prior to vehicle delivery.
• Perform monthly fuel and kilometer usage reconciliations.
• Oversee financial aspects of fleet management, including lease allocations and vehicle repair costs.
• Coordinate vehicle servicing and ensure timely renewals of license discs and monitoring of vehicle EOT dates.
• Maintain an updated vehicle register and manage driver allocations.
• Communicate changes in vehicle allocations to HR.
• Conduct monthly vehicle inspections, collecting check sheets and petrol slips for compliance.

Qualifications & Experience:

• Matric / Grade 12 with Mathematics and Accounting (essential).
• Relevant tertiary qualification in Finance, Accounting, or Bookkeeping (NQF Level 56).
• 35 years experience in financial administration, bookkeeping, or a similar role.
• Proficiency in accounting software systems and MS Office (Excel essential)

Skills & Competencies:

• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Good knowledge of financial regulations and statutory requirements.
• Ability to prioritize and manage deadlines.
• Strong problem-solving and reconciliation skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.