| Date | 2024-09-28 |
|---|---|
| Job Title | Office Manager In The Ceoâ??S Office |
| Employer | More Information |
| Salary | |
| Category | Admin Clerical Secretarial |
| Location |
Gauteng / Johannesburg |
Job Summary
Key Performance Areas (KPAs) 1. Executive Support to the CEO Key Activities: Manage the CEOs schedule, including meetings, appointments, and travel arrangements. Act as the point of contact between the CEO and internal/external stakeholders. Prepare and compile executive reports, briefings, and presentations for board and management meetings. Oversee and manage all incoming and outgoing correspondence, ensuring the CEO is updated on critical issues. Draft official correspondence on behalf of the CEO. 2. Office Operations and Administration Management Key Activities: Oversee daily operations within the CEOs office, ensuring a smooth workflow and efficient use of resources. Liaise with the Administration Officer to ensure that all office administrative duties are completed, including document filing, record-keeping, and procurement of office supplies. Manage the office budget, ensuring cost-effective procurement and expenditure control. Implement and maintain office procedures and systems, ensuring operational efficiency. Oversee the coordination and preparation of internal and external meetings, including logistics, agenda setting, and minute-taking. Develop and maintain an efficient filing system 3. Project Coordination and Strategic Initiatives Key Activities: Assist the CEO in coordinating and executing strategic projects, including tracking deliverables and timelines. Ensure alignment of key office projects with organizational objectives. Manage special projects as assigned by the CEO, including research, feasibility studies, and report generation. Monitor and report on the progress of projects, ensuring timelines and milestones are met. 4. Stakeholder Management and Communication Key Activities: Serve as a liaison between the CEO and external stakeholders (partners, board members, regulatory bodies). Draft and manage communications from the CEOs office, ensuring they align with organizational tone and brand. Maintain professional relationships with board members, executives, and senior management teams to facilitate information flow. Handle confidential and sensitive information with the utmost discretion and professionalism. 5. Governance and Compliance Key Activities: Ensure that the CEOs office complies with all legal and governance requirements. Coordinate governance activities, including the scheduling of board meetings, compiling board packs, and ensuring follow-ups on action items. Maintain an accurate record of minutes and decisions taken during executive and board meetings. Liaise with legal and compliance departments to ensure the CEOs office adheres to corporate governance standards. Follow up on implementation of board and manco decisions / resolutions Ensure timely approval of submissions and/or reports by CEO ensuring that final approved document is accurate, compliant & complete. 6. People Leadership and Development Key Activities: Lead and mentor support staff (e.g., Administration Officer) to foster professional growth and performance. Identify training and development needs within the office and ensure that staff receive relevant professional development opportunities. Foster a collaborative, productive, and positive working environment within the CEOs office. Minimum Requirements Qualifications Bachelors Degree in Business Administration, Management, or a related field. Postgraduate qualifications would be an advantage. Project Management certification is advantageous. Experience Minimum of 57 years of experience in executive office management, corporate governance, or executive support. Experience working in a senior administrative role within a high-pressure corporate environment. Proven track record in managing strategic projects and stakeholder engagements. Familiarity with working in public sector entities or within SETAs is an advantage. Skills and Knowledge Leadership and Management Skills: Proven ability to manage teams, coordinate multiple tasks, and lead initiatives. Organizational Skills: Excellent time management, task prioritization, and organizational abilities. Communication Skills: Strong verbal and written communication skills, with the ability to draft professional correspondence and reports. Interpersonal Skills: Ability to build relationships and communicate effectively with various stakeholders. Project Management: Demonstrated experience in coordinating and delivering projects. Technical Skills: Proficiency in MS Office Suite, including Excel, Word, and PowerPoint. Familiarity with project management tools and platforms. Analytical Skills: Ability to synthesize complex information and present it concisely. Confidentiality and Discretion: Must handle sensitive information with care and professionalism. Knowledge of Corporate Governance: Understanding of governance practices, protocols, and compliance requirements in a corporate environment. Competencies Strong problem-solving and decision-making capabilities. Proactive and self-motivated with the ability to anticipate needs. High attention to detail and commitment to quality. Ability to work under pressure and handle high volumes of work within tight deadlines.
Office Manager In The Ceoâ??S Office position available in Gauteng, Johannesburg. This job position was posted by . The job has been posted on 2024-09-28 in the Admin Clerical Secretarial category
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