Johannesburg: Office Manager/Executive Assistant to Management

Office Manager Responsibilities: Oversee daily office operations and address facility-related issues. Manage office supplies inventory and place orders as necessary. Coordinate with IT, cleaning, and security services to maintain office environment. Assistant to the Executive Assistant: Aid the Executive Assistant in managing the executive’s schedule and communications. Help organize and prepare materials for meetings and presentations. Assist in coordinating travel arrangements and processing expense reports. Sending cards and gifts to customers. Completing KYC documents. Organise all catering and stationery for the training sessions. Adding public holidays into the Teams calendar. Booking lunches. Setting up new employees with email, adding to email groups, access to the OneDrive, laptop, screens, keyboard, mouse, bags and all stationery. Ordering office supplies and food. Ordering office stationery. Arranging branded stationery and clothing. Ensuring office is always locked and alarmed. Assisting to any office maintenance. Scheduling meetings for the team. All travel for employees (Flights, accommodation, rental cars, check-ins, documents for travelling, budgets etc.) Arranging and managing the cleaners. Sorting company car issues/services/ licensing/ car wash etc. Arranging employee gifts for birthdays. Sorting, cleaning and monitoring storerooms. Sorting any technical issues in the office. Liaising with Oryx for out of office messages, office equipment, technical issues, new emails & packages, setting up printers, any IT related issues. Office notice emails. Arranging business cards. Arranging employee signatures on emails. Manage office supplies inventory. Arranging parking, remotes and access cards for employees in the JHB office. Assistant to Johannesburg management: Support management in preparing of certain ad hoc documentation. Assist in the preparation of presentations and proposals. Handle correspondence and follow-ups with clients. Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. Assist in the delivery of trade documentation to local offices/banks/service providers in Gauteng. Collection/delivery of physical product samples to Laboratories in Gauteng. Receptionist Duties: Greet visitors and ensure reception area is welcoming and presentable. Manage all incoming calls, redirecting inquiries to appropriate departments as necessary. Answer, screen, and forward incoming phone calls while providing basic information when needed. Update calendars and schedule meetings. Arrange travel and accommodations for staff as needed. Maintain security protocols. Managing C-suite meetings in JHB. Prepare beverages for meetings. Booking of boardrooms.