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Johannesburg: Procurement Administrator

Johannesburg: Procurement Administrator

Posted on 2025-06-26 00:00:00

Job Summary

Qualifications Matric An associate degree or certification in supply chain management, or a related field is a plus. Requirements 2-5 years of experience in a procurement or supply chain environment in the manufacturing industry (essential) Familiarity with procurement and inventory management software is advantageous. Proficiency in Microsoft Office Suite Duties Monitor stock levels and identify purchasing needs : Use inventory management software to track stock levels. Set reorder points for each item based on historical usage and lead times. Conduct regular physical inventory counts to verify stock levels. Generate reports to identify items that need to be reordered. Track orders and ensure timely delivery : Use order tracking systems to monitor the status of each order. Communicate regularly with suppliers to confirm delivery schedules. Update the order status in the internal database. Address any delays or issues promptly by coordinating with suppliers and internal teams. Update internal databases with order details : Enter order information into the procurement system, including order dates, vendor details, quantities, and discounts. Ensure data accuracy by double-checking entries. Regularly review and update records to reflect any changes or corrections. Manage and update supplier vendor master data : Maintain a centralized database of supplier information, including contact details, payment terms, and performance history. Regularly review and update supplier records to ensure accuracy. Add new suppliers to the database after completing necessary evaluations and approvals. Evaluate offers from vendors and negotiate better prices : Request quotes from multiple suppliers for comparison. Analyse offers based on price, quality, delivery terms, and supplier reliability. Negotiate with suppliers to achieve the best possible terms and prices. Document negotiation outcomes and update purchase agreements accordingly. Maintain updated records of invoices and contracts : Store all invoices and contracts in a secure, organized manner. Use accounting software to record and track invoices. Regularly review contracts to ensure compliance with terms and conditions. Update records to reflect any amendments or renewals. Follow up with suppliers : Send regular follow-up emails or calls to confirm order details and delivery schedules. Address any discrepancies or issues with orders promptly. Document all communications with suppliers for future reference. Liaise with warehouse staff : Communicate delivery schedules and special handling instructions to warehouse staff. Coordinate with the warehouse team to ensure timely receipt and inspection of goods. Address any issues with received goods, such as damages or discrepancies, by working with suppliers and warehouse staff.

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Johannesburg: Procurement Administrator

Johannesburg: Procurement Administrator

Posted on 2025-06-12 00:00:00

Job Summary

Minimum Requirements Matric Previous experience in an administrative role with basic procurement functions essential Proficient on MS Office Suite Working knowledge of Infor Visual (ERP System) advantageous Responsibilities Request material availability and pricing Prepare orders Send orders Follow-up on orders Payment requests and POPs Address order queries Requisition and order filing Negotiate pricing Prepare and present price analysis Report preparation on back orders Supplier ISO requirements BBBEE requirements Create and maintain supplier relationships Provide general assistance to the Procurement Manager TO APPLY: Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV. Please Apply Online and complete your registration via our website to enable and protect you as a candidate and to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market. Please take note that the applicants who do not adhere to the minimum requirements will not be considered for the respective position. Note our clients may expire jobs at their own discretion. AJ PERSONNEL will only respond to shortlisted candidates. If you have not received a response within two (2) weeks from applying, your application was then unsuccessful for that specific position, however your profile remains on our system for future opportunities.

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Johannesburg: Procurement Administrator

Johannesburg: Procurement Administrator

Posted on 2025-06-05 00:00:00

Employer Unspecified
Category IT / Computing / Software
Location Gauteng  / Johannesburg

Job Summary

JOB DESCRIPTION: Job Title: Procurement Administrator Employment Type: 6 months Contract Work Location: Johannesburg JOB CONTEXT: Do you have a knack for organization, love working with numbers and vendors, and enjoy turning chaos into order? If youve ever been called the “go-to” person for getting things done we want YOU on our team! Were looking for a Procurement Administrator whos ready to dive into a dynamic role where every day brings new challenges, new people, and new wins. Youll be the beating heart of our procurement process, making sure everything flows smoothly from purchase orders to vendor communication and everything in between. DUTIES AND RESPONSIBILITIES: The position is aimed at providing “Source to Pay” advisory and support to ensure compliance in the following specialist areas: Supplier Onboarding, Screening and Risk Assessments, (Anti-Bribery and Anti-Corruption and Anti Money Laundering policies and standards). Contract Lifecycle Management. Catalogue Management. Inventory Management. Requisition review and verification (Central Request Management (CRM) oversight and control). Purchase Orders and Goods Receipts. Invoice verification (problematic transactions). Master data management and quality assurance (Cat/ Supplier/ MGC). System enhancements/ new requirements and testing. Customer and Application Support Actively lead and participate in internal Absa customer/ BU and supplier support. Understanding the Procurement system landscape, data integration, and interdependencies to other related support functions. Support and guide colleagues on processes, governance, and best practice across the Source to Pay (S2P) value chain. Manage and maintain product catalogues and drive the usage of procurement catalogues amongst business and Absa suppliers. Provide 1st line support across the Source to Pay (S2P) value chain. Design, deliver and maintain processes across the across the Source to Pay (S2P) value chain. Monitor and maintain data, and data quality across the Source to Pay (S2P) value chain and ensure ongoing compliance in line with data governance, policies, and standards. Manage Incidents/ Requests against SLA and provide timely updates to users across all levels. Support 3rd party suppliers on the use of systems, processes, and follow up where 3rd parties have not updated or need to update their details. Maintain and update templates in line with changing regulatory requirements. COMPETENCIES: 2-5 year working experience in SAP/ Coupa Source to Pay environment with a strong focus on master data management. Basic Fundamental understanding of how to use the software. Intermediate Solid understanding of the basics and some experience using advanced features. Advanced Familiar with the ins and outs of most features and advanced customization options. Ability and confidence to vary between being flexible and holding firm on a decision, depending on what the situation requires. Showing leadership by adjusting one’s approach to the demands of a particular task by taking and maintaining a position in a self-assured manner. Ability to be willing to take action to address needs without being requested to do so. Staying on-task to completion, particularly in the face of obstacles or other trying circumstances. Ability to work effectively with different people and teams of people by putting others at ease. Acknowledging diverse opinions, addressing relevant concerns, minimizing conflict, promoting harmony. Cooperating with others and working toward consensual solutions to achieve the group’s objectives. Ability to work well under pressure or opposition, while maintaining effectiveness and self-control during any one or combination of stressors, including emotional strain, ambiguity, risk to self and fatigue. Ability to be sensitive to client and community needs and perceptions by providing prompt, efficient and equitable service, involving clients and community in the resolution of problems that affect them. Understanding your emotions and thoughts and how they influence your behavior. Skills include: identifying emotions, self-perception, recognizing strengths, self-confidence, and self-efficacy The ability to regulate your emotions and behaviors in different situations and to set and work toward goals. Skills include executive function and self-regulation, stress-management, and self-discipline The ability to make positive choices and take responsibility for positive and negative outcomes. Skills include identifying problems, analyzing situations, solving problems, and reflection. QUALIFICATION & EXPERIENCE REQUIREMENTS: Bachelor’s degree in Business Administration, or related field. BEE certificate management. TECHNICAL SKILLS REQUIRED Procure to pay processing. Supplier onboarding and due diligence screening (KYC / KYV). 1st line support (Source to Pay processing). Customer/ supplier relationship management. BEE certificate management. Master data management. Coupa P2P. SAP S/4 HANA (MM). Data analytics. PC literate. MS competent. PACKAGE & REMUNERATION: Compensation will be determined based on qualifications, applicable banking experience, and previous earnings.

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