Johannesburg: Property Manager (4 Month Contract) posted by The Focus Group

Property Manager

Location: Sandton
Reports to: National Manager

Purpose of the Role

To assist with the running of a client property portfolio. This position entails being the face of the organization to clients, and managing this relationship is of paramount importance.

Key Responsibilities

• Email Management
  • Review and assess incoming emails for requirements and issues.
  • Attend to requests or assign to relevant staff.
  • Monitor resolution and close matters at first level.
• Annual General Meetings (AGM)
  • Ensure all requirements for a legally constituted meeting.
  • Prepare and distribute notice packs.
  • Attend AGMs and ensure accurate minutes or recordings.
• Insurance Management
  • Liaise with brokers for annual policy renewals.
  • Ensure annual fire equipment servicing and COC submission.
  • Manage claims and dispatch service providers for repairs.
  • Ensure building valuations every three years as per STMA.
• Financial Statements
  • Provide auditors with necessary information via WeconnectU portal.
  • Distribute drafts and final versions to trustees/directors.
• Rules and Compliance
  • Update conduct and management rules with trustees/directors.
  • Register rules with Ombudsman and consult lawyers if required.
• Office Administration
  • Maintain filing systems and databases per statutory requirements.
  • Keep client files updated.

Key Competencies

• Strong people and networking skills
• Innovative and critical thinking
• Time management and deadline-driven
• Professionalism and attention to detail
• Analytical mindset

Qualifications

• Required: Matric and Diploma in Property Management
• Ideal: Paddocks courses in body corporates and homeowners associations
• Legal knowledge of Sectional Title Management Act and governance documents
• Proficient in WeconnectU and Excel

Experience

• Minimum: 13 years in residential/estate management
• Ideal: 13 years property management experience at reputable companies