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Johannesburg: Receptionist / Office Administrator




Date 2024-06-26
Job Title Receptionist / Office Administrator
Employer
More Information
Salary
Category Admin Clerical Secretarial
Location Gauteng
/ Johannesburg

Job Summary

Key

Responsibilities:

Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen, and forward incoming phone calls Maintain office security by following safety procedures and controlling access via the reception desk Manage the reception area, including keeping it tidy and presentable Provide basic and accurate information in-person and via phone/email Order front office supplies and keep inventory of stock Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing Office Administrator

Responsibilities:

Assist in managing office supplies and equipment Maintain a clean and organized office environment Coordinate office activities and operations to secure efficiency and compliance to company policies Manage agendas, travel arrangements, appointments, and meetings for senior management Support bookkeeping and budgeting procedures (e.g., invoices, petty cash) Executive PA

Responsibilities:

Act as the point of contact between executives and internal/external clients Undertake the tasks of receiving calls, take messages, and routing correspondence Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes and accurately enter data

Requirements:

Proven work experience as a Receptionist, Office Administrator, or Executive PA Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Hands-on experience with office equipment (e.g., fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks

Receptionist / Office Administrator position available in Gauteng, Johannesburg. This job position was posted by . The job has been posted on 2024-06-26 in the Admin Clerical Secretarial category

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