Johannesburg: Shipping, Sales & Operations Assistant

Shipping Arranging shipments, selecting carriers, and generating shipping documentation. Overseeing the shipping process, from order to delivery. Shipping documentation: Preparing and processing shipping documents, such as invoices, packing slips, and customs forms. Building and maintaining relationships with shipping carriers Customer Sales and Order Management (Sales) Publish pricing to customer database via email & Channel360 platform. Handle customer orders and inquiries and manage orders placed. Ensure timely and accurate communication regarding order status, product availability, and delivery schedules. Initiate Sales campaigns for local and cross border bulk fuel sales. Fuel Planning (Operations) Coordinate local & cross border fuel planning to ensure efficient fuel usage for operations. Plan and update local and cross border load tracking for current and new orders. Coordinate with transporters to plan and track all logistics and shipments. Ensure timely and efficient movement of goods from suppliers to customers. Oversee and manage cross-border clearing processes, ensuring compliance with all regulations. Coordinate with clearing agents and ensure smooth clearance of goods at customs Supplier Relations (Operations) Liaise with various local & cross border suppliers to ensure the timely delivery of products. Plan and manage stock release requests, coordinating between suppliers and internal teams. General Administration (Admin) Maintain and update supplier, customer, and transporter reconciliation records. Allocate payments accurately to customer and supplier accounts. Coordinate with the finance team to ensure payments are processed and recorded correctly Prepare and manage daily invoice schedules for customers and suppliers. Ensure timely and accurate preparation of invoices in accordance with agreements Manage the introduction of new customers and ensure compliance with internal processes and regulatory requirements. Oversee the full compliance process for onboarding new customers. Skills & Qualifications: Good understanding of operations, logistics, and compliance processes. Experience in handling payments, invoicing, and financial reconciliations. Proficient in MS Office, SAGE Accounting Education & Experience: Proven experience in customer service, supplier relations, shipping and administrative roles, preferably in a fast-paced environment. If you have not heard from us within 2 weeks, we regret that you have been unsuccessful