Job Description
About the Role
The Office Manager will be responsible for providing administrative support to the Estate Manager and ensuring the smooth operation of the office. The successful candidate will have excellent communication skills, attention to detail, and the ability to work under pressure.
Key Responsibilities
- Receive creditor invoices/SLAs, verify, prepare payment requests, and file records.
- Reconcile petty cash weekly, ensure cash is securely handled and locked up always, and deposit cash once per week.
- Screen bank records for irregularities & report deviation/s immediately to EM.
- Resolve owner’s levy/ penalties queries/ statements & same for lawyers regarding clearance figures required or legal proceedings.
- Assist auditors with resource documents, inquiries, and contact details of debtors/creditors or others when requested.
- Facilitate Estate manager availability for meetings/assistance with asset verification by the auditors.
- Ensure relevant files are properly ended off at the end of the financial period and after the audit is completed and moved to the approved storage facility for filing.
- Open new files for the new financial period.
- Distribute financials to relevant Board members when due.
Requirements
- Ability to read and understand basic financial statements (e.g., income and expenses statements, Balance sheets, and Debtor reports).
- Basic understanding of HR requirements essential records needed.
- Sound understanding of Estate type rules and its financial policies and processes.
- Good problem-solving and communication skills to deal with residents and Board members.
Qualifications
No formal qualifications are specified in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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