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Johannesburg: OFFICE MANAGER

Job Description

About the Role

The Office Manager will be responsible for providing administrative support to the Estate Manager and ensuring the smooth operation of the office. The successful candidate will have excellent communication skills, attention to detail, and the ability to work under pressure.

Key Responsibilities

  • Receive creditor invoices/SLAs, verify, prepare payment requests, and file records.
  • Reconcile petty cash weekly, ensure cash is securely handled and locked up always, and deposit cash once per week.
  • Screen bank records for irregularities & report deviation/s immediately to EM.
  • Resolve owner’s levy/ penalties queries/ statements & same for lawyers regarding clearance figures required or legal proceedings.
  • Assist auditors with resource documents, inquiries, and contact details of debtors/creditors or others when requested.
  • Facilitate Estate manager availability for meetings/assistance with asset verification by the auditors.
  • Ensure relevant files are properly ended off at the end of the financial period and after the audit is completed and moved to the approved storage facility for filing.
  • Open new files for the new financial period.
  • Distribute financials to relevant Board members when due.

Requirements

  • Ability to read and understand basic financial statements (e.g., income and expenses statements, Balance sheets, and Debtor reports).
  • Basic understanding of HR requirements essential records needed.
  • Sound understanding of Estate type rules and its financial policies and processes.
  • Good problem-solving and communication skills to deal with residents and Board members.
View Job  Johannesburg: Warehouse Manager

Qualifications

No formal qualifications are specified in the original job description.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Admin / clerical / secretarial Jobs in Gauteng

Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.

In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.

Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.

These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.

View Job  Johannesburg: Senior Financial Manager(CIMA)

Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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Johannesburg: Office Manager

Job Description

Key Responsibilities Executive Support Manage executive diaries, appointments, and meetings. Coordinate personal tasks for senior executives (travel, catering, gift purchases, etc.). Organize executive travel arrangements including visas, transport, and accommodation. Administration Handle all administrative duties for the Office of the COO & Directors. Draft and format correspondence, reports, and presentations. Address high-level queries and complaints, including those at executive and ministerial levels. Provide ad hoc support to the Directors as needed. Procurement & Finance Source and procure marketing materials and corporate gifts per internal policy. Negotiate pricing to ensure cost-effectiveness. Manage stock levels and track executive expenses. Driver & Vehicle Coordination Assign tasks to drivers and manage their schedules. Oversee the performance and availability of company vehicles. Ensure proper vehicle maintenance and usage tracking. Reception Management Supervise and evaluate Reception team performance. Ensure timely distribution of class schedules and event details. Student Accommodation Oversight Manage international student accommodations, including lease payments and property inspections. Negotiate rental agreements and manage student medical aid coverage. Travel Coordination Book travel for executives and facilitators (flights, car rentals, accommodation). Manage visa applications and airport transfers. IT Support Liaison Escalate IT-related issues when necessary. Assist in setting up Zoom/MS Teams meetings for executives. Reg Café Coordination Liaise with Reg Café Management for seamless operations. Approve event menus and reconcile accounts monthly. Follow up on outstanding payments. Facilities & Compliance Coordinate with Facilities and Building Managers to maintain high service standards. Ensure cleanliness and upkeep of office and campus spaces. Oversee event and class setup with Facilities. Support compliance with COVID-19 and health & safety regulations.

View Job  Johannesburg: Senior Financial Manager(CIMA)

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Catering / hospitality Jobs in Gauteng

In the Gauteng region, the catering and hospitality industry is a thriving sector that employs a diverse range of professionals. Typically, job seekers can expect to find a mix of entry-level and experienced roles in this field, with common positions including chefs, waiters, event coordinators, and hotel management staff. Generally, the demand for skilled workers in this industry remains strong, driven by the growing tourism and events sectors in South Africa.

In terms of salary expectations, it’s difficult to provide a precise figure due to variations caused by factors such as experience, company size, and industry sector. However, broad ranges can be provided. Typically, entry-level positions within catering and hospitality may fall within the range of R20 000 to R40 000 per annum, while experienced roles can command salaries ranging from R60 000 to R120 000 or more, depending on the specific requirements of the position.

Common skills required for careers in catering and hospitality include excellent communication and interpersonal skills, attention to detail, and the ability to work under pressure. Other essential skills include basic knowledge of food preparation and presentation, customer service skills, and experience with event management software. In addition, many employers place a high value on staff certification, such as a Food Safety Certificate or Hospitality Diploma.

The catering and hospitality industry is diverse and encompasses various sectors, including the financial services sector, technology industry, manufacturing sector, and more. Many companies within these industries require skilled workers to manage their catering and event needs. Commonly, roles are found in urban areas such as Johannesburg and Pretoria, where there is a high concentration of businesses and events.

View Job  Johannesburg: Warehouse Manager

For those seeking to advance in their careers within this field, opportunities for professional development exist throughout the industry. Typically, career progression can be achieved through experience, training, and certification. Many employers offer internal training programs or sponsorship for further education, which can provide a competitive edge in the job market. Overall, catering and hospitality professionals can expect to find rewarding and challenging roles within this dynamic sector, with opportunities for growth and development throughout their careers.


This information provides general career guidance. Actual salaries and requirements vary by employer.



GO APPLY NOW

Safe & secure application process


[quick_job_alert]


[jobseeker_tips]

How to Apply

Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.

JVR Jobs connects you with employers – we don’t process applications directly.

View Job  Roodepoort: Driver C10 (Delivery) (Roodepoort - Princess Crossing)

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Posted in Jobs in Central Johannesburg, Jobs in Gauteng, Jobs in Johannesburg, Jobs in South Africa

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