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Midrand: Assistant Company Secretary posted by Palesa Mbali Group

Midrand: Assistant Company Secretary posted by Palesa Mbali Group

Posted on 2025-04-30 00:00:00

Employer Palesa Mbali Group
Category Other IT/Computer
Location Gauteng  / Midrand

Job Summary

Assistant Company Secretary

Company Overview

Our Client is seeking a highly skilled and experienced Assistant Company Secretary to join their dynamic team. This role presents a unique opportunity for a seasoned governance professional to contribute to the success of a leading financial institution by ensuring the highest standards of corporate governance and compliance. We are looking for an individual with a strong background in the financial services sector, particularly from South Africas leading banks and investment firms.

Key Responsibilities

Company Secretarial Administration and Board Support

  • Assist the Company Secretary in providing governance, regulatory, and compliance support to the Board of Directors and its Committees.
  • Manage the end-to-end board and committee process, including the preparation of agendas, board packs, resolutions, and minutes with precision and confidentiality.
  • Draft and manage Board and Shareholder resolutions.
  • Assist with preparing notices for the AGM and other Shareholders meetings.
  • Support Board and Committee evaluations and facilitate director training and onboarding to enhance corporate governance effectiveness.
  • Draft and review Board and Governance Policies such as the Evaluation Policy and Policy of Policies.

Legislative and Corporate Governance

  • Ensure compliance with the Companies Act, Banks Act, King IV, JSE Listings Requirements, SARB regulations, and other relevant financial sector regulations.
  • Manage regulatory filings and statutory records to ensure full compliance with legal requirements.
  • Monitor and implement regulatory updates, keeping the Board and senior leadership informed of industry changes.
  • Provide compliance and execution advice as it relates to the Banks Act and Companies Act.
  • Maintain statutory registers, including Company Register and CIPC filings such as director changes and disclosures.

Stakeholder Relations

  • Advise the Board and senior management on corporate governance best practices and statutory obligations.
  • Develop compliance checklists and governance frameworks to enhance corporate governance within the organization.
  • Oversee the preparation of governance-related disclosures for annual reports and regulatory submissions.
  • Participate in the development of strategies to enhance the Groups corporate governance framework.
  • Assist with in-house due diligence reviews on documents in the Virtual Data Room and manage external governance providers where necessary.
  • Facilitate effective communication between the Board, senior executives, regulators, shareholders, and external legal counsel to ensure transparency and efficient information flow.
  • Maintain and manage correspondence with SARB, JSE, and other regulatory bodies.
  • Liaise with internal and external auditors to support governance assessments and regulatory reviews.
  • Cultivate positive relationships with regulatory authorities and industry bodies to stay abreast of industry trends.
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Special Projects and Strategic Initiatives

  • Support the Group Company Secretary in governance workstream deliverables and corporate governance projects.
  • Assist with special project steering committees, providing project management and governance oversight.

Management of Resources

  • Lead and develop junior governance professionals, ensuring effective team performance.
  • Provide mentorship and guidance to ensure compliance best practices are upheld within the team.
  • Manage performance reviews, training, and development initiatives for direct reports.
  • Ensure the accurate and secure management of governance records, both digitally and manually.

Key Requirements

  • Relevant Legal, Governance, or Finance qualification such as LLB, CIS (CGISA), or equivalent.
  • Admitted Attorney would be advantageous.
  • Minimum five to eight years’ experience in corporate governance within a banking, financial services, or investment environment.
  • Strong knowledge of the Companies Act, Banks Act, King IV, and JSE Listings Requirements.
  • Understanding of banking regulations, financial services legislation, and governance codes.
  • Experience engaging at Board and Executive levels, with the ability to influence senior stakeholders.
  • Strong drafting and interpretation skills, with the ability to produce detailed governance documents, policies, and reports.
  • Strong analytical, problem-solving, and risk management capabilities.
  • Exceptional communication, organizational, and stakeholder management skills.
  • Ability to work independently and apply sound judgment in governance matters.
  • Ability to thrive in a fast-paced, high-pressure financial environment.

Click Go Apply to apply online!


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