Midrand: Payroll & HR Generalist posted by Execustaff South Africa (Pty) Ltd
Posted on 2025-07-03 00:00:00
Employer | Execustaff South Africa (Pty) Ltd |
---|---|
Category | Human Resource |
Location | Gauteng / Midrand |
Job Summary
To support the business through consultation, provide advice and guidance, improve efficiency, build and maintain excellent relationships between management and employees.
Required Qualifications and Experience
- 4 – 5 Years HR Generalist Experience with strong experience in payroll working on VIP
- Extensive knowledge of relevant South African legislation (UIF, SDF, PAYE, WCA)
- Sound knowledge and experience in SA Labour Legislations (BEE, EE, BCEA, LRA)
- Related experience in all HR component areas e.g. compensation and benefits, employee relations, etc.
- Proficient in MS office Suite (Excel, Word, Power point)
- Ability to use database for recording and reporting
Required Competencies
- A strong work-ethic
- Ability to exercise tact and discretion in dealing with sensitive and confidential information
- Energetic, ability to perform multiple tasks in conjunction with day-to-day activities
- Strong follow-up and prioritization skills
- Must be able to work without supervision
- Interaction with business units to build meaningful relationships
- High attention to detail
- A positive, team-player attitude
- Excellent interpersonal skills and effective communication skills
- Able to meet all deadlines and targets
- Analytical and problem solving skills
- Drive for results
- Building and Maintaining Relationships within the business with management and staff
Key responsibilities for this position include:
Payroll Administration
- Check that new employees have correct documentation and accurately load them on payroll before the 15th of each month
- Process all terminations accurately as per set deadlines and ensure that employees who have left are not paid to minimise financial risk
- Capture accurate information on transfers, salary changes, maternity, staff loans, study loans, business mileage reimbursement, garnishee orders and other related payroll changes as per set deadlines
- Accurately capture overtime and ensure that it is duly authorized before processing to minimise financial risk
Payroll Reconciliations
- Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE, skills levy, General Ledger)
- Accurate payment of monthly reconciliations to third parties as per deadline – before the 7th of each month
- Reconcile IRP5’s annually and submit to SARS as per set deadline to ensure compliance
- Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner annually and ensure it is paid before deadline to minimise financial risk to the company
- Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid financial penalties and minimise risk
- Liaise with finance department to ensure that all statutory payments (PAYE, UIF, SDL, WCA) are paid as per set deadlines
Registration of new Employees
- Ensuring the existence, communication and application of appropriate Policies and Procedures to enforce compliance
- Provide management with meaningful and quality report on new employees, terminated employees, job transfers, etc, before the 31st of each month to enable them to plan properly
- Communication to management and staff on payroll related activities through a business communiqué to keep them updated with new trends
- Assist with the process of a potential disability where it is expected that an employee will not recover from an accident, injury or ill health to ensure compliance to policies
- Ensure that information loaded onto VIP is always accurate and reliable (master file)
- Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure compliance.
Payroll queries
- Monitor and ensure that payroll queries send through the mailbox are investigated and answered correctly within 24 hours
- Liaise with thirds parties (benefits administrators) in dealing with employee queries when necessary, and provide feedback as per agreed deadline
- Keep customers in the loop about their queries by providing regular feedback about status of their queries
Payroll Reports
- Compile all required reports within deadlines
Job Profiling
- Monitor and ensure that there are job profiles for all positions
- Ensure that all employees have signed job profiles with their Line Managers
- New employees sign job profiles to ensure a clear understanding of required performance standard
- Employees transferred to new positions sign new job profiles to have a clear understanding of their new roles and responsibilities, as well as the required performance standard
Recruitment
- Conduct initial interviews with all shortlisted candidates
Business Partnering
- Create and maintain productive relationships with allocated business partners through providing advice and conducting visits
- Meet monthly with business partners to increase visibility of HR in the business and proactiveness
- Provide feedback on deliverables to direct manager as per agreed timelines
- Keep all informed about progress on the real need through written communication, telephone communications and interpersonal meetings
- Build a positive image of the department through exceeding client expectations at all times
- Provide support to the Managers and staff to proactively identify areas that need HR intervention to increase staff morale
Employee Engagement
- Conduct new employee engagement survey and give feedback
- One on one sessions with new employees to ensure they adjust to our culture
- One on one sessions with existing employees in allocated areas to establish if there are any issues
- Address issues where necessary to maintain and increase employee morale
HR Administration
- Assist with induction by presenting policies and procedures to new employees
- Agreements with service providers are in place and negotiate for a reasonable placement fee
- Maintain effective relationships with external service providers by evaluating performance through SLAs
- Conduct exit interviews and give feedback to Line Managers on areas that need improvement
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