Midrand: Executive Secretary

Date	2024-12-06
Job Title	Executive Secretary
Employer	More Information
Salary	23 000 Monthly
Category	Admin Clerical Secretarial
Location	North Johannesburg / Midrand

Job Summary

Administrative Support: Act as the primary point of contact for the CEO, managing all correspondence, calls and inquiries. Maintain the CEOs calendar, scheduling meetings and appointments. Handle incoming calls, emails and correspondence, ensuring prompt responses or appropriate delegation. Maintain filing systems and ensure documents are organised, up-to-date, and easily accessible Prepare and edit documents, presentations and reports. Process invoices, expenses and other administrative paperwork for approval. Provide support for special projects and ad hoc tasks as required. Travel Management: Coordinate domestic and international travel, including flights, accommodations, visas and check-ins Assist with travel itineraries and ensure manager is fully prepared for trips Ensure all travel arrangements align with the CEO and familys preferences and schedule. Handle last-minute changes or emergencies during travel. Meeting Coordination: Arrange meeting logistics, including room bookings, equipment setup, catering and other requirements. Provide beverages for guests and ensure stock levels are maintained. Communication & Liaison: Serve as the point of contact between the managers and internal or external stakeholders. Liaise with other departments to ensure smooth coordination of tasks and deadlines. Manage incoming requests and inquiries, prioritising and responding accordingly. Personal Arrangements: Organize and manage the CEOs personal appointments, such as medical, dental, vehicle services, other professional services. Co-ordinate CEOs day to day health & wellbeing (medical etc.) tasks, including liaising with vendors, contractors, and staff. Assist with family-related scheduling, as needed. Meal Coordination: Plan and arrange meals according to the CEOs dietary preferences or restrictions. Ensure seamless execution of meal arrangements during travel or events. Event Coordination / Office Support: Provide support and assistance to Executive Assistant with events, management meetings, refreshments Assist with collating tenders Maintain office supplies and equipment, ensuring necessary resources are available for the managers daily tasks Stationery control and distribution Petty cash reconciliation Credit card reconciliation and spreadsheets Provide on-site support during events, ensuring smooth operations. Discretion and Confidentiality: Handle sensitive information with the utmost discretion. Maintain confidentiality regarding both professional and personal matters. Skills and Qualifications: Proven experience as a secretary, administrative assistant, or similar role. Exceptional organizational and time-management skills, with the ability to multitask and prioritize tasks effectively. Strong communication and interpersonal skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to anticipate needs, think critically, and offer solutions to problems. Flexible and adaptable to changing priorities. A high level of discretion and professionalism. Ability to work independently as well as part of a team. Preferred Qualifications: Familiarity with international travel coordination and visa processes. Experience in a fast-paced environment Strong problem-solving abilities and proactive approach to tasks.

View Job Midrand: Pricing Specialist posted by Hire Resolve

Executive Secretary position available in North Johannesburg, Midrand. This job position was posted by . The job has been posted on 2024-12-06 in the Admin Clerical Secretarial category

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View Job Midrand: Resident Engineer (X2) - Engineering Consulting Firm posted by Hire Resolve

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Midrand: Executive Secretary

Date	2024-12-04
Job Title	Executive Secretary
Employer	More Information
Salary
Category	Admin Clerical Secretarial
Location	North Johannesburg / Midrand

Job Summary

To provide high-level administrative support to senior executives by managing schedules, handling correspondence, and coordinating personal and professional tasks. The role demands exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment. Responsibilities and Duties Administrative Support: Manage and maintain executives’ calendars, including scheduling appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as required. Act as the primary point of contact between executives and internal/external stakeholders. Organize and attend meetings, ensuring accurate minutes are recorded and action points are followed up. Personal Assistance: Handle personal errands, bookings, and reservations for the executive as needed. Coordinate household or family-related tasks, such as travel itineraries, appointments, or events. Liaise with third parties (e.g., contractors, service providers) on personal matters as required. Office Management: Ensure the executive’s office operates efficiently by maintaining systems and supplies. Manage sensitive and confidential information with utmost discretion. Oversee and prioritize incoming communication (emails, calls, and messages). Event Coordination: Plan and organize events, such as business meetings, corporate functions, or private gatherings. Coordinate logistics, such as venue selection, catering, and attendee management. Desired Experience & Qualification Qualifications and Experience Education : Bachelor’s degree in Business Administration, Management, or related field (preferred but not mandatory). Experience : Minimum of 5 years of experience as an Executive Secretary or Personal Assistant to a senior executive. Demonstrated experience managing both professional and personal tasks for a senior leader. Skills and Competencies Technical Skills : Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with scheduling and communication tools (e.g., Google Calendar, Slack). Organizational Skills : Exceptional ability to prioritize tasks and manage multiple deadlines. Strong attention to detail and accuracy. Communication Skills : Excellent verbal and written communication. Ability to interact professionally with stakeholders at all levels. Interpersonal Skills : High emotional intelligence and the ability to anticipate needs. Strong sense of discretion and confidentiality. Key Attributes Proactive and self-motivated. Flexible and adaptable to changing demands. Strong problem-solving abilities. Professional demeanour and polished presentation.

View Job Midrand: Solutions Architect (Service Management And End-User Computing) posted by Gijima Holdings

Executive Secretary position available in North Johannesburg, Midrand. This job position was posted by . The job has been posted on 2024-12-04 in the Admin Clerical Secretarial category

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