Mossel Bay: Personal Assistant / Administrator – Mossel Bay

Description: Administrative Support Perform general administrative duties including filing, data entry, correspondence management, and record keeping. Assist with preparing reports, documents, and presentations. Organise and maintain office systems and databases. Manage diaries, appointments, and scheduling for the team or management. Financial & Reporting Support Assist with basic bookkeeping tasks. Help with capturing expenses, collecting invoices, and maintaining accurate records. Support in compiling monthly and ad-hoc reports. Communication & Coordination Handle incoming and outgoing calls and emails in a professional manner. Serve as a point of contact between the organisation, internal stakeholders, and the public. Coordinate and assist with errands, collections, and other logistical tasks. Social Media Management Manage the organisation’s Facebook page and other social media platforms. Assist with content creation, including posting updates, taking photos, and engaging with the online community. Support campaigns, announcements, and awareness initiatives as needed. General Support & Field Tasks Assist management with day-to-day operational tasks. Run errands and complete off-site tasks when necessary. Take photos and gather content during events, outreach, or activities. Requirements: Grade 12 (Matric) – required Driver’s licence and own vehicle – preferred Previous experience in an Admin or PA role – required Strong organisational and multitasking abilities Excellent written and verbal communication skills Proficiency in MS Office and basic computer literacy Ability to manage social media pages (Facebook essential) Ability to work independently, take initiative, and handle a diverse workload Reliable, professional, and able to represent the organisation positively Personal Attributes: Friendly, approachable, and professional Strong attention to detail Problem-solving mindset Compassionate and aligned with the mission of an NPO Flexible and willing to assist wherever needed Please note only candidates that meet the minimum requirements will be considered.  Please follow our website and social media channels to be the first to know when our clients have new vacancies!