North West: Inventory Control Auditor – Level 1 posted by Phakisa Holdings

Job Title:

Inventory Control Auditor – Level 1

Reporting to: Operations
Seniority Level: Mid Career (2 – 4 yrs exp)
Type: Contractor
Region: North West – Thobontle DC

Duties and Responsibilities:

The Inventory Control Auditor is the primary custodian of inventory integrity for the Finished Goods Chem and Seed portfolios. Inventory Control Auditor Level I oversees low/medium-volume, low/medium-velocity environments requiring technical coordination managing specialized portfolios with a focus on meticulous accuracy and local stock-holding integrity. This role provides absolute assurance that physical floor operations are mirrored with 100% accuracy in SAP digital records. By serving as a critical control function, the incumbent eliminates financial discrepancies, optimizes warehouse utilization through advanced bin management, and ensures total documentation and safety compliance across the South African finished goods warehouse network.

Inventory Integrity & Governance

• Daily Cycle Counting: Execute high-frequency physical cycle counts for both Chem and Row Crop (Seed) portfolios according to a rigorous schedule.
• SAP/P4S/P08 Reconciliation: Investigate and resolve daily variances between physical stock and system records. Collaborate with the warehouse team to identify root causes and implementing corrective actions.
• Bin Management Optimization: Validate the Bin Management System by performing floor-vs-system audits. Provide details to the warehouse team on part-pallets and potential consolidation, the removal of empty pallets to maximize warehouse utilization.
• Stock Take Support: Support the warehouse team with monthly cycle count, annual counts, including month-end pallet reporting for all divisions.
• Inbound & Outbound “Gatekeeper” Audits
  • Inbound Assurance: Audit all incoming shipments from the production plant/finished goods plant against delivery notes and production orders, verifying material descriptions, batch numbers, and quantities.
  • Outbound Accuracy: Perform 100% “Gatekeeper” checks on outbound shipments before dispatch. Ensure items, batch numbers, and quantities match picking slips and delivery notes exactly to prevent mispicks.
  • Compliance Verification: Confirm all loads are accompanied by mandatory documents: Delivery Notes, MSDS/Tremcards, and Dangerous Goods Declarations.
• Loss Control & Continuous Improvement
  • Discrepancy Reporting: Maintain a centralized log of all non-conformities. Provide weekly written reports to the Warehouse Specialist and Warehouse Manager tracking inbound/outbound accuracy and bin verification trends.
  • Asset Protection: Verify all products designated for rework, incineration, or disposal against official write-off applications or production orders.
  • Process Compliance: Ensure warehouse staff adherence to SOPs, safety protocols, and PPE requirements, escalating risks to HSE and Security stakeholders.

Skills Required:

Education: Grade 12 (Matric) with a Diploma in Supply Chain, Auditing, or Logistics preferred.
Experience: Minimum 3 years in inventory control, auditing, or quality control in a low-volume warehouse.
Systems: Advanced proficiency in SAP and Microsoft Office.
Licenses: Must hold a valid Forklift/Reach Truck license.
Specialized Knowledge: Accredited to perform dangerous goods compliance checks; knowledge of Agricultural Chemical and Seed markets is a distinct advantage.

Key Performance Indicators (KPIs)

• Inventory Accuracy: 99.9%-100% floor-to-system match
• Outbound Accuracy: Zero mispicks or document errors reaching the customer
• Putaway Lead Time: 100% of inbound stock verified and binned within 24 hours
• Safety: Zero recordable incidents during audit