Paarl: Administrative and Secretarial Assistant – Paarl, Cape Town posted by Sagen Advisory
Posted on 2025-05-18 00:00:00
| Employer | Sagen Advisory |
|---|---|
| Category | Other IT/Computer |
| Location | Western Cape / Paarl |
Job Summary
Administrative and Secretarial Assistant Paarl, Cape Town
Full-Time | Permanent | R15,000R20,000/month
A highly reputable Assurance, Accounting, and Consulting firm based in Paarl, Cape Town, is looking to appoint a detail-oriented and efficient Administrative and Secretarial Assistant to join their growing team. The Group was established in 2012 by a passionate Chartered Accountant with a background in wealth management and family accounting.
The firm was founded in response to the high demand for expert trust administration services and has grown into the go-to back-office support provider for family offices, private families, and B-BBEE trusts across South Africa. Their services span bookkeeping, trust administration, company secretarial support, and tax compliance (both local and offshore), with a focus on accuracy, confidentiality, and exceptional client service.
Key Responsibilities
As the Administrative and Secretarial Assistant, your responsibilities will include:
? Company Secretarial & Compliance Support
- Assisting the secretarial team with uploading and managing:
- CIPC submissions (e.g., director changes, company registrations, annual returns)
- Beneficial Ownership submissions
- FICA documentation gathering and submissions
- Providing administrative support to the secretarial team leads
- Assisting with maintaining internal registers and compliance checklists
? Administrative & Client Support
- Preparing and formatting client-facing proposals, quotes, and documents
- Assisting with drafting standard contracts using firm templates
- Handling general office documentation, data capturing, and correspondence
- Following up on client documentation and queries
- Maintaining electronic and physical filing systems
? Reception & Communication
- Managing the front desk: answering phones, greeting visitors, and handling incoming queries
- Acting as the first point of contact for client communications
- Managing the companys central inbox and directing queries appropriately
- Ensuring the reception area is professional and welcoming
? Office Coordination
- Managing calendars, meetings, and internal team scheduling
- Assisting with travel arrangements when needed (flights, accommodation)
- Supporting meeting prep and taking minutes when required
Qualifications & Experience
To be considered for this role, candidates should have:
- A Matric certificate (required)
- A diploma or certificate in office administration or a related field (advantageous but not required)
- At least 2 years experience in a professional office environment
- Previous experience in an accounting, tax, legal, or consulting firm (beneficial)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- A proactive, professional, and service-oriented attitude
Additional Information
- The successful candidate must be based in or near the Paarl area and be fully available during normal office hours
Remuneration
- Salary: R15,000 R20,000 per month (depending on experience)
- Type: Full-time, permanent
- Location: Paarl, Cape Town (must be office-based full-time)
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