Pa / Office Manager – Paarl
Posted on 2025-02-12
Job Summary
Requirements:
Matric with relevant qualifications Previous Experience in a PA / Office management role is essential Financial background is essential Excellent administration skills Driver license and own transport
Responsibilities:
Administrative Support: Provide support to Managing Director handling scheduling and coordination of meetings and general personal assistant. Handle Estate admin pre-requisites. Streamline project control procedures and ensure timeous reporting. Implement and enforce office policies and procedures to enhance efficiency and productivity. Office staff management; Assign tasks & set performance expectations and provide guidance and feedback to ensure the team`s effectiveness and development. Records and Document Management: Develop and implement efficient systems, both physical and electronic, for the storage and retrieval of documents, records, and reports. a) Site Instructions b) Variation Order Continuous Improvement: Identify opportunities for process improvement, implement changes, and streamline office procedures to enhance efficiency and productivity. Process Improvement: Identify and implement process improvements to enhance office operations. Compliance: A. Appointments No Sub Contractor to commence work without a signed Sub Contractors Agreement (Template on dropbox) Sub Contractors to agree to contractual pre-requisites in appointment (Health & Safety, BIBC, Medicals etc) Payment terms or wage sheet with agreed remuneration included with each appointment. B. Employees: Ensure all employees have formal appointment signed on file with distinct terms of employment i.e sick leave, work hours etc. Employees have proper branded workwear. C. Ensure Contractors All Risk insurance is updated per site. D. Ensure Asset register is updated and have the necessary insurance cover. Bi-weekly Wage fortnight Ensure that Manager receives all Sub Contractor wage claim by Close of Business Including sign off from each Site Manager responsible for the relevant sub-contractor.
Pa / Office Manager – Paarl position available in Drakenstein, Paarl. This job position was posted by . The job has been posted on 2025-02-12 in the Admin Clerical Secretarial category
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