Durbanville: Internal Sales & Stock Administrator posted by Time Personnel
Posted on 2025-07-27 00:00:00
| Employer | Time Personnel |
|---|---|
| Category | Office Automation |
| Location | Western Cape / Durbanville |
Job Summary
- High school diploma or equivalent (required)
- Relevant tertiary qualification in Business Administration, Office Management, or similar
- 3+ years of experience in administrative, clerical, or operational roles
- Experience with payroll processing and basic HR functions
- Familiarity with logistics or inventory systems (e.g., Agrigistics, Mintsoft, Pastel, Shopify)
- Excellent verbal and written communication in English
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Working knowledge of POS systems (loading products, updating prices)
- Comfortable with using delivery and inventory management apps
- Excellent time management and ability to handle multiple tasks simultaneously
- Experience in shop/retail sales and cash-up procedures
- Knowledge of handling customer quotes, queries, and returns
- Experience with courier coordination and preparing delivery documents
- Understanding of PAYE / UIF processes to assist with payroll administration
- Highly reliable and discreet with confidential information
DUTIES
- Answering incoming calls, office sales, cash up and handling customer queries
- Stocking shop with products, loading new products & updating prices on POS System
- Assigning tags to new staff members, adding of new activities for staff
- Monthly fuel / asset reports
- Completing all company documents, updating all pricelists
- Handling/reporting of all customer complaints
- Printing/updating of all sheets used by warehouse staff
- Handling all insurance claims
- Monthly supply reports for printers, monthly reports graphs
- Recording of Annual / sick leave updates of employees
- Capturing time calculations of each employee for payment
- Weekly calculations of staff timesheets, adjustments of clock in / clock out mistakes, and accurately recording on system
- Sending salary requirements to accountant for PAYE / UIF deductions
- Deducting staff loans/penalties from salaries, send to Accountant – PAYE/UIF
- Double checking all deductions for payment schedule for Owner
- Printing payslips of all staff & handling all payroll queries from staff
- Processing of all online orders
- Confirming all payments via SnapScan & PayU
- Follow up on EFT payments made, updating delivery APP statuses
- Allocating orders to delivery sheet schedule, planning of the delivery route
- Printing all necessary paperwork for drivers and / or customers
- Ordering of products, uploading products & pricelist on POS system
- Cross checking sales sheets with data on POS system
- Invoicing all orders for ACC & COD customers on Pastel
- Follow up on payments / statements
- Arrange courier collections for all deliveries
- Filing of all COD & ACC customer invoices
- Manage customer quotes
Salary: R negotiable dependent on experience
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