Port Elizabeth: Office admin manager

Office Manager Location: Markman, Gqeberha Industry: Transport and Logistics A well-established transport company based in Markman is seeking an experienced and highly organised Office Manager to oversee administrative, debtors, and HR-related functions. Candidates residing in Bluewater Bay or Despatch , with own reliable transport and a valid driver’s licence , will be preferred due to location and operational requirements. Key Responsibilities Administration • Maintain and update Excel spreadsheets recording daily loads and all related information including customer details, rates, drivers, and vehicle registration numbers • Liaise daily with Operations to obtain loading information and required documentation • Receive, scan, and distribute PODs (Proof of delivery) to customers • Prepare documentation and PODs for invoicing purposes • Follow up on customer and operational queries • Issue load confirmations to third-party subcontractors • Ensure smooth communication and strong working relationships between Operations and Administration Debtors Management • Generate and process invoices on Pastel • Arrange delivery or courier of original invoices and PODs where required by customers • Capture and allocate customer payments • Prepare and distribute monthly statements • Follow up on outstanding accounts • Perform account reconciliations • Maintain accurate filing systems • Build and maintain strong professional relationships with customers Human Resources Administration • Submit monthly returns to the relevant Bargaining Council • Process drivers’ leave and sick leave on the Bargaining Council portal • Ensure completion and submission of all leave and sick leave documentation • Liaise with labour consultants regarding disciplinary matters and warnings • Coordinate employment contracts for new hires with labour consultants • Exposure to wages, salaries, and payslip processing will be advantageous Minimum Requirements • Proven experience in office management or senior administration, preferably within a transport or logistics environment • Strong administrative and organisational skills • Experience with Pastel and Excel • Sound understanding of debtors processes • Basic HR and labour administration knowledge • Ability to work under pressure and manage multiple priorities • Reliable transport and valid driver’s licence