Port Elizabeth: Procurement Administrator

About the Role

The Procurement Administrator role is a critical support function that ensures timely and cost-effective procurement of goods and services for our organization. The successful candidate will be responsible for maintaining strong relationships with suppliers, coordinating logistics, and ensuring compliance with company policies and regulations.

Key Responsibilities

• Build and maintain strong relationships with suppliers to ensure timely delivery and negotiate favourable terms and conditions.
• Coordinate import and export logistics with relevant suppliers.
• Ensure that local supplier BEE credentials are provided and updated according to internal requirements.
• Evaluate purchase requisitions and initiate the procurement process, ensuring compliance with company policies and regulations.
• Follow up on outstanding orders and keep an outstanding orders list that is regularly updated with feedback.
• Purchasing of all goods as per BOMs (Bill of Materials).
• Ensure that all BOMs internal schedules are accurate and are updated timeously with any price changes.
• Plate monitoring.
• Admin, Documentation and Reporting:
• Maintain accurate records of purchases, pricing and inventory levels.
• Maintain OEM price files and circulate to relevant internal customers.
• Capturing of purchase orders and ensuring that orders are authorised according to Company mandates, before orders are placed.
• Ensure that all documentation is processed, authorised and filled in line with Company requirements and procedures.
• Ensure that all procurement and financial processes are completed according to month end guidelines.
• Imports and Exports:
• Completion of all required documentation for customs purposes.
• Direct dealing with freight forwarders arranging delivery/collection of all imports and exports.
• Ensure that all customs documents that are required for VAT purposes are obtained and sent to Finance in a timely manner.
• Ensure that all Import and Export requirements are met.
• Project Coordination:
• Coordinate projects and ensure that all deliverables are met within the set time frames and budgets.
• Develop and maintain good working relationships with all project contacts.
• Develop and maintain accurate and timely reports, e.g. project tracking reports, actual vs budget, project close out reports, etc.

Requirements

• Grade 12.
• 2-3 Years relevant experience in a similar position essential.
• Relevant certificate / diploma in procurement or logistics will be advantageous.

Qualifications

• Formal education/certifications not specified.

Salary & Benefits

• Not mentioned in the original job description.