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Pretoria: Assistant Director: Administration In The Office Of The Dg (12 Months Contract)

Assistant Director: Administration In The Office Of The Dg (12 Months Contract)

Posted on 2025-02-13

Salary Annually

Location

Job Summary

JOB DESCRIPTION Administrative support Assist in doing quality assurance in submissions Processing and duplication approved submissions Distribute approved submissions and letters to relevant programmes Drafting of letters, memoranda and submissions as requested Providing feedback to officials on status of submissions Workflow processes in the ODG Assist with quality control on all DG memoranda drafted Sending out preliminary memos to programmes on the same day of receipt Ensure that all draft memoranda have been signoff and distributed to Programmes Assist in doing follow-ups of outstanding ministers and the DGs draft replies, briefing notes and speeches Assist with coordination and finalisation of reports to be presented at Opco and Exco Document and information management Capture all incoming and outgoing documents and information into manageable and retrievable system Manually filing of DG memoranda after sending to programmes File approved submissions Keep database of status of submissions including signed ones. Record classified documents in a register Shredding of documents Office suppliers and equipment management Ensure that office equipment is operational and inform appropriate person something is not working Assist with procurement of equipment and payment processes as required Financial management of the office budget Annual consolidation of unit`s financial needs Assist crafting of budget projections Prepare necessary documentation required for the movement or transfer of funds Completion of all SCM and financial documents such as BAS payment advices, petty cash and Log 1 forms Monthly spending patterns discussed with D:ODG Keep record of all transfer payments JOB REQUIREMENTS Three years National Diploma or Degree (NQF 6) in Office Management or Public Administration / Office Technology / Business Administration / Business Management At least 2 years experience in Office Administration. Knowledge Excellent knowledge of Government and Parliamentary processes Knowledge of Departmental policies, processes and procedures Knowledge and understanding of organising, planning, and monitoring of projects Good knowledge and understanding of PFMA & PSR

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Assistant Director: Administration In The Office Of The Dg (12 Months Contract) position available in Tshwane, Pretoria. This job position was posted by . The job has been posted on 2025-02-13 in the Admin Clerical Secretarial category

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