Pretoria: Company Secretary posted by IT Ridge Technologies

About the Role

The Company Secretary will work closely with the Corporations Board of Directors, its CEO, and Executives, providing information on board best practices and tailoring the boards governance framework to fit the needs of the Corporation and the expectations of shareholders.

Key Responsibilities

• Guide the Board: Ensure the Board understands their responsibilities and duties.
• Advise on Governance: Inform the Board on good corporate governance and legislative changes.
• Board Attention Matters: Identify and advise on issues requiring board attention.
• Annual Board Work Plan: Develop and implement the Annual Board Work Plan and Calendar in collaboration with the Board and Executive Committee, aligning with PFMA and Shareholder Compact reporting periods.
• Agenda and Liaison: Draft agendas with the Chairperson/s and liaise with Directors/Committee members.
• Board Packs and Meetings: Upload Board packs, corporate calendars, attend meetings, record proceedings, and manage minutes.
• Follow-up Actions: Proactively manage follow-ups on meeting action items.
• King IV Principles: Ensure coverage of strategy, policy, oversight, and disclosure principles.
• Special Resolutions: Prepare and lodge special resolutions.
• Statutory Documents: Maintain Company Secretarial/Statutory documents and records.
• Charters and References: Keep Board and Committee charters and terms of reference updated.
• Annual Financial Statements: Distribute the company’s annual financial statements as required.
• Training Needs: Assess and address training needs of Directors and Executives on fiduciary/governance responsibilities.
• Board Evaluation: Prepare and facilitate annual Board evaluation.
• Succession Planning: Liaise with the Chairman for Board succession planning.
• Regulatory Engagement: Engage with dtic and regulatory authorities for director appointments.
• Meeting Scheduling: Schedule pre-meeting caucus/agenda reviews involving the CEO, Chairman, and Company Secretary.
• Director Fees: Advise on and manage Director fees.
• Compliance Certification: Certify in the Corporation’s integrated report the filing of required returns and notices.
• Stakeholder Communication: Ensure annual financial statements are sent to relevant stakeholders.
• Support and Guidance: Provide overall support and guidance to the Corporation.
• Deputy Information Officer: Act as deputy information officer in terms of PAIA and POPIA.
• Shareholder Relations: Maintain key relationships with the Shareholder and its representatives.

Requirements

• LLB and CIS (Company Secretarial) qualifications are required.
• Being an Admitted Attorney or Advocate of the High Court in South Africa is an added advantage.
• Minimum of 5 years experience as a Company Secretary or Assistant Company Secretary, including experience in minute compilation.

Qualifications

No formal education/certifications mentioned.