JOB DESCRIPTION Secretarial Support Plan, organise and co-ordinate the DDGs schedule Schedule meetings and liaise with the individuals to find a mutually suitable date for the appointments. Negotiate changes of dates and venues with individuals and organisations to optimise the utilisation of the DDG. Screen all calls of the DDG. Respond to enquiries by proving the required information. Office Administration and Coordination Draft memos, submissions etc from the office of the DDGs attaching all relevant documentation, specifying required action, and facilitate processes connected therewith. Compiling and updating the inputs for the dashboard on decisions made and make follow-ups. Provide secretariat for Programme meetings. Compile and coordinates documentation for meetings as required. Conduct basic desktop research. Logistical and budgetary support Arrange travelling and accommodation for DDG. Arrange for payment of advances and calculations of S&T expenditure for the DDG. Coordinate information on monthly expenditure patterns. Monitor financial expenditure. Reconciling expenditure projection of the Programme against actual spending. Process petty cash requests and related procurements. Stakeholder liaison and events coordination Maintain calendar of events. Coordinating arrangements for workshops, conferences and other functions. Liaise with stakeholders on the planned events. Develop and maintain stakeholder database. Engage with relevant stakeholders as required. Documents and records Management Manage the document tracking system in the Programme. Keep records of all documents for the programme electronically and manually as required. Monitor and update database of the documents submitted to the programme manually / electronically. JOB REQUIREMENTS Experience Minimum of 3 years experience in secretarial or administration functions support to senior management. Knowledge Knowledge of departmental policies Knowledge of applicable protocols Treasury regulations PFMA Knowledge of Public Services Regulations

Deputy Director: Administration In The Office Of The Ddg (12 Months Contract) position available in Tshwane, Pretoria. This job position was posted by . The job has been posted on 2025-03-03 in the Admin Clerical Secretarial category

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