Menu Close

Pretoria: Executive Assistant: Chief Technology and Operations Officer

Pretoria: Executive Assistant: Chief Technology and Operations Officer

Posted on 2025-08-14 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Tshwane  / Pretoria

Job Summary

Key Performance Areas Secretarial support Organise CTOOs, schedule appointments and ensures there are no conflicting appointments in the diary Telephone response attendants to telephone calls for the CTOOs office. Takes appropriate actions to attend to the calls, takes messages and/or re-route calls. Co-ordinate and arrange CTOO business travel trips and ensures itinerary is made available to CTOO prior to trips, redirect correspondence, prioritizing issues and discuss with the CTOO Maintain files, records and documents in the CTOO office Primary contact in the CTOOs office. Provides secretarial support in meetings chaired by the CTOO Scheduling, planning and co-ordinating Divisional activities Plan and schedule meetings for the CTOO Draft and distribute the agenda after approval by the CTOO Distribute the minutes and task list after the meeting and follows up on task list and follows through with the respective members of the meeting Develop and manage relationships with other Divisions Liaise with other Divisions, collects information from Divisions Management team and collates reports required ensuring accuracy of the reports and that reports are submitted on due dates Distribute correspondence in and out from the office of the CTOO Track Divisions expenses and report variances to the CTOO Support the Divisions Manco in co-coordinating their expenses as and when required Co-ordinate meetings Co-ordinate internal and external meeting requests: Prepare agenda in consultation with CTOO Distribute the agenda and documents for the meeting Source appropriate venues and manage bookings Make all equipment for meetings available Take minutes of the meeting, draft minutes for the CTOO to edit and distribute the minutes after the minutes are approved Receive visitors for the CTOO Arrange visitors parking prior to arrival Meet and greet visitors and offer refreshments Ensure visitors have registered at reception on arrival Distribute all necessary documentation to the visitor prior to the meeting Co-ordinate all internal attendees for the meeting. Administration of correspondence, documentation and stationery Register on receipt of hard copy documents and distribute accordingly Type documents for authorisation i.e. memos, letters, submissions, travel requests, requests for payments and petty cash Take stock of and order stationery to maintain an adequate supply of stationery items for the Division Archive the documentation in accordance with policies and procedures Provide documentation to requestors in accordance with the document management policy and procedure when requested Facilitate events Receive a request for the arrangement of a conference or strategic session; or A conference or strategic session is arranged in accordance with the annual schedule Filter requests for engagements and determine relevance for referral to the CTOO Manage RSVPS or correspondence declining invitations Analyse the objectives of the event to determine the best approach to be utilised; or Facilitate the securing of appropriate resources in conjunction with travel and events to support the event. Budget Monitoring Monitors expenditure against budget Support the Division in co-coordinating expenses Keep a register of payments made in P&C Division Process invoice payments on the SAP systems Preferred Minimum Education and Experience Post matric qualification / Diploma in Office administration or Secretarial 3 – 5 years experience as a Personal Assistant at Executive/Chief level – 3 years experience as Personal Assistant Critical Competencies Policies and Procedures Executive/Chief Office Management Microsoft Office Records & document management Additional Requirements Knowledge of PFMA Knowledge of the company Act Project Coordination

View Job  Pretoria: HRIS Analyst (Insurance) posted by AtripleA recruitment & temps

Click Go Apply to apply online!

Get Similar Job Alerts
Enter your WhatsApp number (e.g., +27740908132)
You'll receive alerts for new jobs in Pretoria, Tshwane


More jobs in Pretoria




More jobs in Tshwane




Browse Admin / clerical / secretarial Jobs




Browse Unspecified Jobs



Apply directly for this position. Please read all instructions carefully.

We do not process job applications; we simply aggregate and display job listings.

More related positions

Pretoria: Control-M (MFT) Specialist posted by Sabenza IT & Recruitment

We are seeking a seasoned Control-M MFT Specialist to join a dynamic team responsible for workload automation and secure file transfers. The role demands...


View Job
Control-M (MFT) Specialist

Pretoria: IT INFRASTRUCTURE AND OPERATIONS MANAGER posted by HR Option

Our client with a national footprint requires someone to fulfill the following dutiesFormal EducationBachelorrsquos Degree in Information Technology,...


View Job
IT INFRASTRUCTURE AND OPERATIONS MANAGER

Pretoria: ASSISTANT RESIDENT ENGINEER: ROAD posted by HR Option

This position is site spesific for the duration of the project.The followingFormal EducationDegree or National Diploma in Civil EngineeringExperienceMinimum...


View Job
ASSISTANT RESIDENT ENGINEER

Pretoria: RESIDENT ENGINEER (RE) posted by HR Option

This position is site spesific for the duration of the project.The followingFormal EducationnbspDegree or National Diploma in Civil...

View Job  Pretoria: Web Developer and Technical Support (Education) posted by AtripleA recruitment & temps

View Job
RESIDENT ENGINEER (RE)

Pretoria: HR Administrator posted by People Dimension

IntroductionA leading company within the Property Industry based in Pretoria are looking to recruit a HR Administrator to join their team.Duties amp...


View Job
HR Administrator

Pretoria: Financial Accountant posted by People Dimension

IntroductionA leading electrical and construction group of companies are looking to recruit a Financial Accountant to join their team.Duties amp...


View Job
Financial Accountant

Pretoria: Electrical Engineer posted by The Key Recruitment Group

Global engineering and construction project house in the hydrocarbon, energy, and industrial markets seeks to employ an Electrical Engineer to design,...


View Job
Electrical Engineer

Pretoria: Senior Admitted Attorney posted by People Dimension

IntroductionA leading law firm based in Pretoria are looking for a Senior Attorney to join their team.Duties amp ResponsibilitiesRoad Accident Fund civil...


View Job
Senior Admitted Attorney

Pretoria: Personal Assistant posted by People Dimension

IntroductionA Leading Legal Firm in Arcadia is looking for a PA to assist the CEO.Duties amp ResponsibilitiesExecutive Support amp CommunicationAct as the...


View Job
Personal Assistant

Pretoria: Real Estate Agent posted by People Dimension

IntroductionA leading South African Real Estate Agency is looking for Real Estate Agents with experience to join their dynamic teamDuties amp...


View Job
Real Estate Agent

Pretoria: Front Office & Finance Assistant posted by People Dimension

Position PurposeTo provide professional front-desk reception services while supporting the finance team withjunior-level bookkeeping and debtor collection...


View Job
Front Office & Finance Assistant

Pretoria East: Hardware Engineer posted by Network Finance

Launch Your Career as a Hardware Engineer!My client is seeking an enthusiastic and talented Hardware Engineer to join their dynamic team. In this exciting...


View Job
Hardware Engineer

Pretoria East: Mechatronic Engineer posted by Network Finance

We are currently seeking a passionate and motivated Junior Mechatronic Engineer to join our growing team. This is an excellent opportunity for a recent...


View Job
Mechatronic Engineer

Pretoria East: Senior Electrical Design Engineer posted by Network Finance

We are looking for an experienced and technically skilled Senior Electrical Design Engineer to lead and contribute to complex electrical design projects...


View Job
Senior Electrical Design Engineer

Pretoria: Civil Draughting posted by Hewitt Colenbrander Recruitment

Technical Competencies amp ExperienceUnderstanding of Civil Engineering PrinciplesExperience in Civil3D and Idas software.Technical Drawing amp Blueprint...

View Job  Centurion: Sales Rep/Business Developer

View Job
Civil Draughting

Pretoria North: Junior Social Worker – Urgently needed posted by SANCA PRETORIA/SOSHANGUVE

Junior Social work position available at in-patient alcohol and drug rehabilitation Centre in Pretoria North. Requirements Must a valid Social Worker degree...


View Job
Junior Social Worker – Urgently needed

Pretoria: Debt Collections Team Leader posted by Advius (Pty) Ltd

Our Client, a dynamic and fast-growing contact centre specialising in ethical, high-performance debt recovery seeks to employ an energetic, driven and...


View Job
Debt Collections Team Leader

Pretoria: Senior Human Resources Manager posted by Advius (Pty) Ltd

Are you a strategic HR leader ready to make an executive-level impact? Our client, a leading provider of innovative financial technology and transaction...


View Job
Senior Human Resources Manager

Pretoria: IR Consultant posted by Advius (Pty) Ltd

Our client is looking to appoint a skilled and proactive Afrikaans and English speaking Developer to join their team in Pretoria East.Key Responsibilities...


View Job
IR Consultant

Pretoria: Test Automation Technician posted by Sabenza IT & Recruitment

Join Our Tech Revolution as a Test Automation Technician!nbspLocation Pretoria, Gauteng Hybrid amp On-SiteAre you a tech wizard with a passion for...


View Job
Test Automation Technician

Pretoria: Head of Department, Control Systems and Digitization posted by AtripleA recruitment & temps

Job TitleHead of Department, Control Systems and DigitizationJob PurposeOversee the design, development, and testing of control systems and operational...


View Job
Head of Department, Control Systems and Digitization

Pretoria: Recruitment Consultant needed In Pretoria posted by AtripleA recruitment & temps

Recruitment Consultant needed, Pretoria Salary R 5 000, R 10 000 R 15 000 CommNo Role over Targets No Desk feesNo Cold CallingDesired Skills and...


View Job
Recruitment Consultant needed In Pretoria

Pretoria: We currently have a Learnership Available for people living with a Disability posted by AtripleA recruitment & temps

We currently have a Learnership Available for people living with a DisabilityPosition In-store Sales ConsultantLocation PretoriaNationwide!You need to have...


View Job
We currently have a Learnership Available for people living with a Disability

Pretoria: Workshop / Field Service Technician posted by Headhunters

A dynamic opportunity exists for an experienced Workshop Field Service Technicians to join a leading player in the FMCG and food service machinery...


View Job
Workshop / Field Service Technician

Pretoria: Civil Engineer posted by Hewitt Colenbrander Recruitment

Technical Competencies amp ExperienceExperience in Civil3D and Idas software.2 ndash 4 years experience.Experience with sewer plans, master stormwater plans...


View Job
Civil Engineer

Share this to someone who needs a job:
Posted in Jobs in Northern Suburbs, Jobs in Pretoria, Jobs in Tshwane
Tagged , ,

More Jobs in Your Area