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Pretoria: Legal and Compliance Administrator posted by People Dimension

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Job Description

Duties & Responsibilities

Legal Operations

  • Manage day-to-day legal administrative functions, including maintaining case files, document repositories, and correspondence with attorneys and advocates.
  • Support legal collections processes and debtor tracking.
  • Assist with litigation case management following up with attorneys, tracking deadlines, and ensuring all required documentation is available and updated.
  • Liaise with external counsel for legal opinions and contract reviews.

Contract Management & Drafting

  • Draft, review, and maintain legal agreements, including:
  • Lease and service level agreements (SLAs)
  • Non-Disclosure Agreements (NDAs)
  • Shareholder, co-ownership, and partnership agreements
  • Financial and loan agreements
  • Ensure all documents comply with PHG policies, legal standards, and version-control procedures.
  • Track contract lifecycles renewals, expirations, and obligations.

Compliance & Governance Support

  • Maintain compliance registers, including statutory filings, license renewals, and risk control logs.
  • Support internal and external audits by collating evidence and managing compliance checklists.
  • Monitor adherence to FICA, POPI, health and safety, PPRA and other regulatory frameworks.
  • Coordinate with HR and Finance to ensure compliance across business units.
  • Prepare and maintain compliance dashboards and reports.

Risk and Policy Administration

  • Assist in updating risk registers and tracking mitigation actions.
  • Support the development and rollout of new compliance policies, procedures, and awareness programs.
  • Contribute to periodic reviews of internal controls and standard operating procedures.

Systems & Reporting

  • Operate and maintain legal and compliance tracking systems (e.g., contract databases, policy repositories, audit tracking tools).
  • Generate regular management reports for the Risk & Compliance Officer and Board Committees.
  • Ensure proper version control and record retention aligned with PHGs GRC framework.
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General and Delegated Support

  • Assist the Risk & Compliance Officer with any and all tasks or projects within the legal, risk, and compliance portfolio, ensuring timely follow-up and accurate execution.
  • Support cross-departmental coordination to embed compliance awareness across Finance, HR, Operations, and Projects.
  • Undertake additional duties as delegated by the Risk & Compliance Officer or senior management to ensure continuity and effectiveness of PHGs governance framework

Desired Experience & Qualification

Skills and Competencies

  • Strong understanding of legal terminology and document management practices.
  • Excellent organizational and multi-tasking ability.
  • Proficiency in Microsoft 365 (Word, Excel, SharePoint, Teams) and experience with compliance or case-management tools.
  • High attention to detail and data accuracy.
  • Ability to manage confidential information with integrity.
  • Clear written and verbal communication skills across all levels of the business.
  • Collaborative mindset able to work across Finance, HR, and Operations teams.

Qualifications and Experience

  • Bachelors degree or diploma in Law, Compliance, Risk Management, or related field
  • 35 years of experience in legal or compliance administration, ideally within the Commercial Property Sector or a corporate or regulated environment.
  • Exposure to contract management, compliance monitoring, and risk frameworks.
  • Experience supporting litigation or external counsel coordination (advantageous)



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