Job Description
About the Role
Our client, a leading independent international automotive distributor and mobility company with over 70 years of heritage, is seeking a dynamic Office Administrator & PA to join their team in Pretoria. The successful candidate will provide administrative support to the Country Manager, ensuring the smooth running of the Country Office while maintaining confidentiality and discretion.
Key Responsibilities
- Manage the Country Manager’s diary, appointments, travel arrangements, and meeting schedule.
- Serve as the primary point of contact for internal and external stakeholders, screening and prioritising calls, emails, and correspondence.
- Prepare meeting packs, briefing notes, minutes, and ensure timely follow-up on action items.
- Support the preparation and formatting of reports, documents, and presentations.
- Maintain strict confidentiality and exercise sound judgement when handling sensitive information.
- Oversee day-to-day office administration, including stationery, consumables, catering, and maintenance services.
- Process purchase orders, coordinate with vendors, and ensure procurement compliance and cost efficiency.
- Manage filing systems, asset registers, inventory tracking, access control, and office equipment.
- Arrange local and international travel for staff and visitors, including flights, accommodation, transfers, and visas.
- Coordinate logistics for internal meetings, workshops, and corporate events, ensuring rooms are prepared and presentable.
- Assist with visitor schedules to provide a professional and welcoming experience.
Requirements
- 35 years of relevant administrative or executive assistant experience, preferably in a corporate or automotive environment.
- Strong proficiency in MS Office.
- Excellent written and verbal communication skills in English and Afrikaans.
- Valid drivers licence.
Qualifications
- Matric Diploma or Bachelor’s Degree in Business Administration, Office Management, or related field.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Tshwane
In Tshwane, South Africa, the demand for administrative, clerical, and secretarial professionals is typically high across various industries. This field offers a stable and rewarding career path for individuals who enjoy working in support roles. Generally, these roles are essential to the smooth operation of businesses, governments, and institutions.
The salary range for admin, clerical, and secretarial positions in Tshwane can vary widely depending on factors such as experience, company size, industry sector, and level of responsibility. Typically, entry-level positions may start around R20 000 – R30 000 per annum, while more senior roles can command salaries up to R60 000 – R100 000 or more. However, it’s essential to note that actual salaries may be higher or lower than these broad ranges, and individual circumstances can affect compensation.
Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint), typing speed and accuracy, and basic computer literacy. Other desirable skills may include experience with HR management systems, knowledge of relevant laws and regulations, and the ability to work in a fast-paced environment.
These roles are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. The demand for administrative support is particularly high in sectors that require efficient record-keeping, data management, and customer service.
For those interested in pursuing a career in admin, clerical, or secretarial roles, there are opportunities for career development and advancement. Typically, experience and additional training can lead to senior administrative positions, such as team leader or manager. Some individuals may also choose to specialise in areas like HR administration, office management, or project coordination.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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