• Paralegal diploma, LLB, or similar commercial-law qualification.
• 1 year + in graphic design.
• Minimum three (3) years’ contract-administration experience in the training or services sector.
• Strong understanding of South African commercial & labour law, BBBEE Codes, POPIA.
• Intermediate Computer skills (MS Word, Excel, PowerPoint, Google).

COMPETENCIES & SKILLS

• Exceptional attention to detail and deadline focus.
• Advanced MS Office (Excel, Word) and SharePoint document management.
• Analytical ability to interpret financial, operational, and legal data.
• Confident trainer with excellent written and verbal communication.
• Has courage to challenge the client, team and business thinking and provides detail and rationale to support the challenge.
• Is passionate about the client, work, their teams and the Company.
• Presents positively in all that they do, with flexibility and in a positive attitude.

DUITES & RESPONSIBILITIES
The duties include the following:
 
Contract Lifecycle & Governance

• Draft, proof-read, and finalise agreements using approved templates.
• Send out and track full and proper completion and signing of all contractual arrangements.
• Maintain central contract register (Excel/SharePoint) with key dates, values, and obligations.
• Issue renewal or termination alerts at least sixty (60) days before expiry and track to closure.
• File signed contracts electronically; prevent payment on expired agreements.

 
Vendor Performance & Spend Analytics

• Track supplier service-level obligations and compile quarterly vendor-performance scorecards.

 
Compliance & Risk Mitigation

• Act as first point of contact for legal queries; escalate material risks.
• Monitor clauses for BBBEE, labour law (BCEA, LRA), and POPIA compliance.
• Run annual contract-template review and maintain litigation/dispute log.
• Conduct OHS risk-assessment follow-ups with appointees and third-party providers.

 
Staff Training & Awareness

• Deliver bi-annual contract-compliance workshops to managers and campus teams.
• Issue a quarterly ‘contract-pulse’ bulletin on common pitfalls and best practices.

 
Procurement & Policy Support

• Support tender packs and due-diligence questionnaires with contract data.
• Verify supplier insurance certificates and maintain expiry calendar.
• Assist in developing and updating procurement and contract policies.
• Ensure all necessary supplier and or other supporting documents (in line with policies and legislation) are received and filled appropriately.

 
Statutory & Regulatory Filings

• Support SETA/QCTO/BBBEE memoranda and accreditation audits with contract evidence.

 
Basic Contract Implementation, Monitoring (CCS) and Data Integrity

• Collect, collate, edit, and update contract data on the SAC Contract Control Sheet.
• Ensure contract control sheet is always 100% accurate and complete.
• Assist the Finance and Governance Manager in ensuring complete data and information integrity across the organisation
• Provide and manage entity-specific access for utilisation and updates.

 
Contract Template Setup, Maintenance & Use

• Maintain and implement templates for NDAs, Independent Contractor/Consulting Agreements, Loan Agreements (ED/SD), Basic Asset Sales Agreements, and Basic Lease Agreements.
• Maintain Fixed-Term Contracts (FTCs) and Workplace Hosting Agreements for learning entities.

 
Contract Administration & Review

• Verify contract requisitions against approved templates, issue basic verification letters, and ensure execution in line with standard templates.

 
Operating Contracts Management (Cross-Functional)

• Manage operational contracts for IT, facilities, security, and other essential services.
• Monitor performance, ensure operational alignment, and manage renewals for optimal value.

 
Inter-Company Agreements

• Standardise and streamline contracts between Group entities, ensuring alignment with Group strategy and minimising friction.

 
OHS Policies, Appointments & Committees

• Develop and maintain OHS policies and procedures.
• Manage appointment of OHS representatives and officers.
• Coordinate OHS committee meetings and ensure documentation compliance.
• Coordinate and schedule any OHS related activities to ensure compliance with relevant laws and regulations.

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