Sandton: COMMERCIAL SECRETARIES

Minimum requirements: Excellent knowledge of Microsoft Office Suite programmes, more specifically MS Word Knowledge on Aderant Expert (CMS) accounting system Knowledge on FileSite Sound working knowledge of CourtOnline and CaseLines Experience in High Court litigation (motion proceedings) Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous) Matric essential Dictaphone and copy-typing of a wide range of documents Typing, formatting and collating of notices and pleadings Incorporating amendments to documents and verifying that amendments have been effected correctly Attend to issue pleadings, upload pleadings, sort pleadings Organize court files on CourtOnline and CaseLines Preparing resource, counsel and client files Opening of new matters and liaising with clients regarding the onboarding of new clients Strong administration and organisational skills in order to manage professionals’ practices (diary management, answering telephone calls and tracking messages in the absence of the professionals), boardroom bookings and catering arrangements General office and personal administration Preparing pre-bills and billing memos (sending same to clients) Managing debtors and debt collection with the accounts department FICA administration: following up to ensure the FICA requirements are complete Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers Assisting in preparation of tender submissions and presentations Filing (electronic and hard copies) iManage and email management Notarial assistance Preparation for conferences and seminars Coordination of extensive travel arrangements, car hire, flights, restaurant bookings, shuttle transfers, etc. Essential to be able to multi-task and prioritise all work as this position will be reporting to many Lawyers Must be well-organised and conscientious Strong communication skills (verbal and written) Display attention to detail Good interpersonal skills Maintain high standards of confidentiality Honesty, reliability and punctuality Ability to multi-task Take initiative and be diligent Ability to work well under pressure Excellent client relationship skills Excellent time management skills Consultant: Stephnie Taljaard – Dante Personnel Cape Town