We are seeking an experienced and committed Senior Secretary / Administrative Coordinator to join our team. The ideal candidate will be proactive, with excellent communication and analytical skills. This role involves providing extensive support across various areas of the business, including communications, administration, project management, and client satisfaction. The successful candidate should also be able to thrive in a fast-paced, high-pressure office environment.

Role Requirements and Responsibilities

Education:

• High School degree
• Secretarial Diploma or Certification
• MS Office and English proficiency

Experience:

• Proven experience as an Executive Secretary, preferably in a high-pressure office environment

Skills:

• Well-presented and well spoken.
• Sound organizing and time management skills.
• Attention to detail.
• Excellent interpersonal skills.
• Ability to work within a team as well as ability to take initiative and work independently.
• Be able to function under pressure.
• Discretion and confidentiality
• Expert proofreading and editing skills

Main Responsibilities:

• Answering of telephones and handling enquiries.
• Handling incoming and outgoing email correspondence, written communication, telephonic communication etc.
• Managing of electronic diaries and year-planners.
• Scheduling and organizing of meetings, preparing documentation for meetings, ensuring that all the relevant attendees are invited, maps and directions are printed and handed over to the person attending the meetings etc.
• General correspondence as requested by Management.
• Typing of correspondence, minutes of meeting, tender documents, letters etc.
• Filling of correspondence, documents, letters etc.
• Petty cash
• Logbooks ensuring that the data is correctly updated monthly.
• Tending to the paper requirements and office supplies.
• Handling of applications for DoE, tender applications etc.
• Preparing Fee Claims according to Appointment Letters, handing the relevant and required documentation over to the finance department.
• Ensuring quality control in all aspects of documents, communication and correspondence. Excellence in these matters is required.
• Ensuring that the managing director and director are informed of the personnel attending meetings, site inspections etc.
• General office duties as required.

If you have the skills and experience we’re looking for, we’d love to hear from you. Send a copy of your updated CV to

Please note: We will do our utmost to respond to all applicants, however, given the large volume of applications we receive, this isn’t always possible. If you do not hear back from us within two-three weeks, please take it that on this occasion your application was unsuccessful.