South Africa: Assistant Coordinator posted by HotelJobs

Join Our Stunning Wedding Venue Team! Are you an enthusiastic, organized individual with a passion for hospitality and excellent administrative skills? We are seeking a dedicated Assistant Coordinator to join our upscale wedding venue and guesthouse situated on a picturesque grape farm near Wellington and Paarl. This dynamic role offers opportunities for growth, varied daily tasks, and a vibrant work environment. Location: Upscale wedding venue on a beautiful grape farm near Wellington and Paarl. On-site accommodation may be available as part of the package. Working Hours: 45 hours per week, including some weekends and public holidays. Days off are given during the week. Flexibility is essential. Key Responsibilities Administrative Support: Manage office infrastructure, emails, filing, data entry, and financial reconciliations Respond to inquiries, schedule viewings, and manage diaries Draft and send quotes, confirmations, invoices, and payment requests Record minutes at meetings, distribute, and follow up on actionable items Coordinate special projects for events and occasions Social media and website management Venue and Guesthouse Coordination: Assist with event setup and teardown Serve as on-the-day hostess, primarily Sunday mornings Oversee venue infrastructure during events, including opening/closing procedures and emergency management Supervise staff and external vendors involved in events Guest Relations: Liaise with clients and suppliers to ensure exceptional guest satisfaction Conduct venue and accommodation viewings Manage guest check-ins and check-outs Housekeeping & Venue Maintenance: Maintain high standards of cleanliness and guest readiness Train staff and conduct compliance inspections Manage inventory, stock control, and procurement Run errands as needed Requirements: Strong organizational and administrative skills with excellent computer literacy Exceptional attention to detail and accuracy Excellent communication (written and verbal) Passion for hospitality and customer service Professional; approachable, and well-presented manner Positive attitude, team player, high energy, and good health Reliable own vehicle and valid drivers license Stable work history with contactable references South African citizen with ID (Police Clearance required if shortlisted) Package: Salary: Negotiable, based on experience To Apply: Please send your updated CV ; a one-page motivation letter explaining why you are the right fit, and a recent head & shoulders photo today. Note: Due to high application volume, only shortlisted candidates who meet the requirements will be contacted. If you do not receive a response within 7 working days, please consider your application unsuccessful. We look forward to hearing from you!