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South Africa: Executive Assistant posted by Greys Recruitment

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Job Description

Job Summary:
Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Responsibilities: 

  1. Administration Support
    • Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.
    • Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
    • Arrangement for and management of Forex linked to international travel.
    • Ad hoc personal bookings and searches for the CEO.
    • Act as a support/participant in the development and implementation of administrative standards, policies, and practices for the organisation.
  2. Secretarial Support
    • Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
    • Receive, screen, and direct incoming calls, visitors, mail, and email.
    • Maintain files, records, calendars, and diaries.
    • Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.
    • Good verbal and written communication skills (English & Afrikaans).
    • Ability to act decisively and urgently.
    • High level of emotional intelligence and interpersonal skills.
    • Ability to establish and develop well-aligned, supportive teams.
    • Suitably-developed computer literacy and skills.
    • Appropriate business acumen and entrepreneurial aptitude.
    • Strong problem-solving skills.
    • Creativity.
    • Exceptional attention to detail.

Other Special Requirements
Decision Making

  • Maintain standards, practices, policies, and procedures as defined.
  • Able to make good business-aligned judgement decisions at an operational level.

Accountability

  • Responsible for all activities linked to the position as defined.
  • Ensures that a structure for escalation of responsibility is effective.
  • Responsible for the company credit card.

Communication

  • Maintains the benchmark for transparent, responsive, and open communications within the business and at all levels.
  • Ensures an email response within 24 hours.
  • Provide guidance telephonically to assist the teams when required within reason.
  • Good communication with management and subordinates.

Salary:
R800 000 CTC



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