Finance Administrator NxaTel

Role Overview

The Finance Administrator is responsible for supporting the day-to-day financial and administrative operations of NxaTel. This role focuses on accurate execution across billing, receivables, supplier payments, stock and asset administration, and financial controls.

The position is hands-on and process-driven, requiring strong attention to detail, reliability, and the ability to work across teams. While this role does not include supervisory responsibilities, it plays a critical role in ensuring financial accuracy, compliance, and operational efficiency within the business.

Key Responsibilities

1. Billing & Revenue Administration

• Prepare and process all customer billing cycles accurately and on time.

• Manage third-party expenses related to billed customers and ensure correct allocation and reconciliation.

• Monitor outstanding receivables and actively follow up on overdue accounts.

• Prepare and maintain billing, collections, and credit note reports.

• Update debtor and collection reports regularly.

• Generate and post monthly invoice upload files.

• Post receipts and ensure debtor records remain accurate and up to date.

• Escalate unresolved or high-risk overdue accounts through internal escalation processes or approved third-party collectors.

• Track overdue accounts and prepare a weekly Top 20 overdue clients report.

• Respond to and resolve billing queries clearly and professionally.

2. Supplier & Payables Administration

• Process supplier invoices and ensure payments are prepared in line with agreed terms.

• Assist with procurement administration, including collecting supplier quotations and supporting purchase approvals.

• Maintain accurate supplier records in accordance with financial policies.

• Reconcile supplier statements and resolve discrepancies promptly.

3. Stock & Asset Administration

• Capture and maintain stock records, including purchases and usage tracking.

• Assist with stock reconciliations and reporting.

• Maintain accurate asset records and support the upkeep of the asset register in collaboration with IT and Operations.

• Ensure assets are correctly recorded, tagged, and accounted for.

4. Expense & Cashflow Controls

• Administer petty cash, ensuring proper documentation, approvals, and reconciliations.

• Capture and track business expenses in line with company policies.

• Support cashflow monitoring through accurate data capture and reporting.

• Adhere strictly to internal controls and financial procedures.

5. Pricing & Cross-Functional Support

• Maintain pricing files and ensure updates are accurately captured.

• Support the communication of approved pricing changes to relevant teams.

• Assist with preparing financial data and reports for management and cross-functional teams.

6. Administrative Support

• Provide general office and finance-related administrative support.

• Assist with procurement coordination and documentation.

• Support executive and operational teams with financial and administrative queries.

• Follow and uphold administrative SOPs and company policies at all times.

Requirements

Requirements

Skills & Attributes

• Strong administrative and organisational skills.

• High attention to detail and accuracy.

• Good written and verbal communication skills.

• Strong sense of accountability and reliability.

• Ability to work under pressure and manage multiple priorities.

• Analytical mindset with a practical, problem-solving approach.

• Positive attitude with a willingness to learn and grow.

Benefits

Benefits

• UIF contributions.

• After permanent appointment: Provident Fund with Funeral Cover.