South Africa: Personal Assistant posted by Riseup Management

Key Responsibilities

Executive Support

• Provide proactive and comprehensive support to the Director
• Manage complex diaries, scheduling meetings, appointments, and travel
• Act as a key point of contact between the Director and internal/external stakeholders
• Prepare agendas, briefing notes, presentations, and reports

Communication & Coordination

• Handle correspondence, emails, and phone calls on behalf of the Director
• Coordinate meetings, including room bookings, virtual meetings, and minute-taking
• Build effective working relationships with senior leaders, clients, and partners

Administrative & Operational Support

• Maintain accurate records, filing systems, and confidential documentation
• Assist with project coordination and tracking actions and deadlines
• Process expenses, invoices, and general administrative tasks

Confidentiality & Professionalism

• Handle sensitive information with discretion and professionalism
• Anticipate the Director’s needs and resolve issues proactively
• Support the Director in prioritizing workload and managing competing demands

Skills & Experience

Essential

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency in Microsoft Office / Google Workspace and virtual meeting tools

Desirable

• Experience supporting senior executives or directors
• Experience in a fast-paced or complex organization
• Strong problem-solving skills and attention to detail

Personal Attributes

• Proactive and self-motivated
• Calm under pressure and adaptable
• Professional, reliable, and trustworthy
• Strong interpersonal skills with a positive, can-do attitude

Working Relationships

• Reports directly to the Director
• Works closely with senior leadership, management teams, and external stakeholders