South Africa: Personal Assistant / Team Administrator posted by Headhunters

Our Client, is seeking to employ an experienced Personal Assistant / Team Administrator, to their dynamic team based in Kariega.

Requirements:

• Minimum of 5 years experience in an administrative or Personal Assistant role, ideally within a professional services or corporate environment.
• Exposure to basic financial administration such as billing, expense claims, and invoicing.
• Proven ability to manage multiple priorities and deadlines.
• Relevant qualification in Office Administration, Business Administration, or similar would be advantageous.

Responsibilities, but not limited to:

Personal Assistant Duties

• Manage and coordinate calendars, appointments, and meetings.
• Handle incoming calls, correspondence, and general enquiries.
• Organise travel arrangements including bookings, itineraries, and visa requirements.
• Assist with travel cost claims ensuring vetting and approvals.
• Prepare meeting agendas, take minutes, and follow up on action items.

Team & Office Administration

• Provide day-to-day administrative support to the team and management.
• Maintain office filing systems (electronic and physical).
• Coordinate logistics for events, workshops, and team activities.
• Act as the central point of contact between branches, clients, and suppliers.
• Support HR with onboarding and administration of new staff members.

Financial Administration (light duties)

• Assist with billing and invoicing processes.
• Reconcile and check travel and expense claims.
• Process supplier invoices and liaise with finance team for payments.
• Support with generating financial reports when required.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.