South Africa: Receiving Clerk – JHB South posted by Greys Recruitment

Our client is seeking a receiving clerk for their team in JHB South.

Location: JHB South

Requirements:

1. Matric
2. Formal related qualification 

About:
The Warehouse Receiving Admin Clerk is responsible for the administrative processing, coordination, and documentation of all inbound deliveries. This role ensures accurate data capture, document control, communication with suppliers, and efficient scheduling support for receiving operations. The Receiving Admin Clerk works closely with the Receiving Team, suppliers, inventory staff, and warehouse teams to maintain smooth administrative workflows and accurate records.

• Accurately capture all inbound delivery information in the ERP/WMS system (e.g., Sage).
• Verify delivery documentation, including purchase orders, delivery notes, invoices, and GRVs.
• Ensure Goods Received Vouchers (GRVs) are accurate and completed timeously, in accordance with the receiving SLA.
• Maintain accurate receiving documentation and filing systems for audit and compliance purposes.
• Track and monitor receiving documents to ensure full completion and accuracy.
• Respond promptly to warehouse receiving queries.
• Follow up with suppliers regarding discrepancies, missing documentation, short deliveries, or quality issues.
• Communicate administrative updates clearly to internal warehouse teams and procurement.
• Receiving schedule administration and managing the daily delivery schedule from an administrative perspective.
• Coordinate with suppliers, transporters, and internal teams to align schedules and confirm delivery via email.
• Documentation and compliance by ensuring all receiving records are stored, updated, and controlled according to company standards.
• Support compliance with internal controls, audit requirements, and document retention policies.
• Support and assist with other warehouse responsibilities whenever required.
• Assist with stock reconciliation checks and administrative cycle counts as needed.
• Provide administrative support to the receiving team to ensure smooth operational flow.
• Communicate receiving priorities and documentation requirements to warehouse staff.
• Ensure all labels, paperwork, and administrative tools required for receiving are prepared.
• Manage Quality and Accuracy by identifying documentation discrepancies and escalating them as needed.
• Support quality assurance processes by ensuring all administrative records match physical deliveries.
• Prevent inaccurate administrative entries from impacting warehouse inventory accuracy.
• Follow all health, safety, and housekeeping guidelines relevant to the warehouse and administrative workspaces.
• Ensure documentation and office areas related to receiving remain organised and compliant.