South Africa: Recruitment & Reception Support posted by Greys Recruitment

Location: Port Elizabeth

Key Objectives

• Deliver a professional and welcoming reception experience for all clients and candidates.
• Support recruiters with sourcing, screening, and preparing candidates for assignments.
• Provide accurate, efficient administrative support to ensure smooth branch operations.

Requirements

• 2+ years of proven experience in recruitment within the TES industry.
• Previous experience in reception or administration.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Experience with candidate vetting processes (criminal checks, references, compliance documentation).
• Strong data capturing and reporting skills.
• Familiarity with payroll processes and timesheet management.

Key Responsibilities:

Reception

• Act as the first point of contact for visitors and callers, ensuring a professional experience.
• Assist with candidate registrations, queries, and walk-in applications under guidance of the Branch/General Manager.

Recruitment

• Candidate sourcing, vetting, and database management.
• Place job adverts, review CVs, and conduct interviews to verify qualifications and experience.
• Conduct reference and criminal record checks, ensuring all candidate documentation is complete and accurate.
• Prepare CVs and brief candidates for assignments to ensure readiness.

Administration

• Handle filing, correspondence, timesheets, and payroll documentation.
• Support PPE coordination, stock control, and compliance processes.
• Manage boardroom bookings and scheduling of meetings.
• Compile and update weekly/monthly reports, ensuring accurate data capture in Excel.
• Maintain compliant personnel files and coordinate training registers.

General Duties

• Ensure compliance with company rules, procedures, and service standards.
• Deliver exceptional service to both clients and candidates.