South Africa: Stock Controller & Administrator (Lodge & Restaurant) – Hartebeespoort Dam posted by HotelJobs

Boutique Lodge & Restaurant based at Hartbeespoort Dam is looking for a Stock Controller & Administrator. Due to the size of the property, this role requires a hands-on; disciplined individual who can manage both stock control and administrative responsibilities with precision; accountability and zero tolerance for unexplained variances. The suitable candidate will be responsible for full accountability; control, accuracy and compliance of all stock across the lodge and restaurant, while also supporting key administrative and reporting functions. The role requires strict stock discipline ; strong Excel capability, accurate documentation ; and consistent reporting. Duties: Stock Management & Control: Take full responsibility for all stock across the restaurant, bar, kitchen, housekeeping and operational supplies Ensure accurate receiving, issuing, transfers, and recording of stock Maintain accurate stock records Prevent stock loss, theft, wastage, and misuse Enforce FIFO principles and correct storage procedures Stock Counts, Reconciliations & Variance Control: Conduct daily, weekly, and monthly stock counts Reconcile physical stock with system stock Investigate; explain, and report all variances Enforce zero tolerance for unexplained discrepancies Systems & Software: Maintain accurate stock records on POS, Lightspeed, HOPS, or similar systems Monitor sales vs stock usage for irregularities Generate stock, variance, usage, and valuation reports Purchasing & Supplier Coordination: Monitor minimum and maximum stock levels Support procurement planning and ordering Verify deliveries, invoices, and supplier pricing Report supplier discrepancies and resolve issues Cost Control & Waste Reduction: Monitor food, beverage, and consumable costs Track wastage, breakages, expired stock, and over-portioning Support initiatives to reduce waste and protect margins Administration & Reporting: Prepare daily, weekly, and monthly stock and cost reports Maintain accurate documentation including GRVs, invoices, transfer notes, and count sheets Assist with general admin tasks, filing, and data capturing Support management with reports, reconciliations, and operational admin Ensure audit-ready stock and admin records at all times Compliance & Stock Policing: Enforce stock policies and internal controls Prevent unauthorized access to stock Report misuse, negligence, or suspicious activity Support audits and disciplinary processes where required Requirements: At least 3+ years proven experience as a Stock Controller in hospitality, restaurant, or lodge environments Strong Excel and reporting skills Experience using POS, Lightspeed, HOPS, or similar inventory systems Excellent numerical skills and high attention to detail Firm; assertive personality with the ability to enforce controls High integrity, reliability, and accountability