Southern Suburbs: Finance Administrator posted by Optential Consulting

About the Role

The Finance Administrator role at Optential Consulting is a critical support function that ensures the smooth operation of our financial functions. As a key member of our finance team, you will be responsible for managing financial records, processing transactions, and supporting the Financial Manager with various financial activities.

Key Responsibilities

• Provide administrative support to the Finance Manager as needed.
• Assist with other ad-hoc financial tasks and projects.
• Assist with preparing for Audits.
• Stationery procurement & water supply management.
• Maintain accurate and up-to-date financial records, including invoices, receipts, and financial statements.
• Ensure all financial data is entered correctly into the account software.
• Prepare monthly, quarterly, and annual financial reports.
• Support the Finance Manager in preparing financial statements and management reports.
• Creation of purchase orders and follow-up on invoices with the respective departments/suppliers.
• Follow-up on Tax invoice for all prepayments and everything paid using a proforma invoice or paid through a quote.
• Process accounts payable and accounts receivable transactions.
• Monitor and follow up on outstanding invoices and payments.
• Reconcile supplier statements and manage vendor relationships.
• Credit Cards accounts (4) – Processing and reconciling and following up on invoices from staff members that use the respective cards. Scanning and filing of the invoices and saving them onto the drive.
• Accounts Payables processing – Invoices & Credit notes and allocating to the correct expense accounts.
• Accounts Payable reconciliations.
• Checking on statutory compliance before processing invoices.
• Updating of the weekly payment batch and attaching supporting documents, Including approved staff “Statements Of Expense” requests.
• Emailing of POPs and remittances to suppliers weekly.
• Loading POPs onto a folder on Work drive.
• Loading all documents received from suppliers onto the online work drive.
• Processing payments and allocating to suppliers’ invoices, reconciling bank statement against our cashbook.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience as a Financial Administrator or in a similar role.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Strong understanding of financial principles and accounting practices.

Qualifications

None mentioned.

Salary & Benefits

Not mentioned.