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Strand: Office & Finance Administrator

Strand: Office & Finance Administrator

Posted on 2025-04-17 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Cape Town Region  / Strand

Job Summary

Key Responsibilities: Reception, Boardroom & Executives: Manage phone calls and correspondence (be well spoken, understanding and friendly with clients over phone). Welcome visitors and manage reception area (incl. arranging beverages and ensure the reception area is always kept tidy and clean). Boardroom (Boardroom diary and ensure the boardroom is available, clean and presentable for bookings). Availability for executive team when needed (Assist Executives on an ad-hoc basis with administrative tasks). Control office supplies and services (Groceries & Stationery): Ensure proper control is kept over office supplies (Recording outgoing stationary when supplied and keeping stationary in a locked location). Ensure sufficient groceries and office supplies in office. Ensure proper control of groceries in office. Manage courier services on a cost-efficient basis. Maintaining budgeted actual spend within the budgeted values. Planning/arranging meetings and catering for events: Arranging office meetings in advance based on budgeted value. Arranging catering for office meetings/events based on budgeted value. Finance administration of Creditor & Debtors teams: Creditors Department Thoroughly maintain (sort & file/scan) invoices/PODs/Reconciliations for Creditors. Timeously gathering Invoices & Statements for Reconciliations. Accurate completion of BEE schedules on Procurement. Maintaining Capex documents accurately & thoroughly (Collection/Copying of invoices and save it to the Server). Add/update & maintaining labels to current and new Capex items. Completing Credit Applications accurately & timeously. Timeously requesting of documentation from Suppliers when needed. Debtors Department Managing & control of petty cash (Prepare daily & Monthly reconciliation). Control & Maintain all PODS & Credit Notes filing. Support Debtors Team with proper document control. Daily scanning of PODS. Functional Competence-skills and knowledge required for job: Proficient in Microsoft Office software and phone system Well-spoken in both English & Afrikaans with strong written/verbal communication skills Minimum 1 3 years relevant experience in similar role Time Management Good email etiquette Own Car Valid drivers license Behavioural competencies: Communicates effectively Organise and detail oriented Neatly presented Basic knowledge of the business Discretion and respect for confidential information Enthusiastic and energetic with a self-driven work ethic Education: Grade 12 Experience: 1-3 years relevant experience in similar role Only shortlisted candidates will be contacted

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