Western Cape: Client Liaison Receptionist & Administrator posted by Time Personnel

• Matric, relevant qualification advantageous
• 2-5 Years experience in similar roles
• Proficient with Microsoft Office Suite
• Proficient in the English language (Read, write & speak)
• Professional appearance
• Solid communication skills, both written and verbal
• Front-facing orientation
• Attention to detail
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organise, multitask, prioritise and work under pressure
• Ability to accommodate flexibility if necessary

DUTIES

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Support the Office Management for the purpose of ensuring the efficient running of the office
• Perform clerical duties such as filing, photocopying, collating, faxing, and binding
• Ensure knowledge of staff movements in and out of the organisation
• Arrange for necessary repairs/changes for maintenance suppliers/service providers
• Maintain general condition and tidiness of the office
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Receive and sort daily mail, deliveries and couriers for office staff
• Maintain security by following procedures and controlling access
• Maintain inventory of office supplies and materials, and place orders where necessary
• Perform other clerical duties such as filing, photocopying, collating, faxing and binding etc.
• Update contact lists and add new employees
• Maintaining documents on the corporate SharePoint folder updating documents involving staff and maintenance contractors
• Receive and verify invoices from suppliers and vendors.
• Systematically capture and enter invoice details into Sage.
• Ensure accuracy and completeness of all invoice data.
• Coordinate with the finance department to resolve any discrepancies or issues with invoices.

 
Salary: R negotiable dependent on experience
 
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