Preparing quotes, invoices, and payments and function sheets
Meeting and greeting clients on arrival
Acquisition and maintaining of new and existing clients
Ensuring yielding of venues are executed
Ascertain and noting the clients exact need when discussing the details of functions.
Advising clients on the merits of the various facilities available
Ascertain the client’s choice of menus, beverages, entertainment, table plans, equipment
Monitoring all provisional and confirmed function bookings to ensure that no double bookings occur and that the use of facilities and revenue is optimised.
Conducting sales calls to prospective clients, in conjunction with the Hotel Sales Executive and General Manager
Prompt, courteous response and follow up is made to all enquiries
Liaison with clients at least one week before the function to finalise and confirm the arrangements
Accurate billing for the function is recorded and such information and supporting documentation is passed to the Accounts Department
Monitoring of food quality and presentation
Maintaining effective communication, by attending meetings on a regular basis and ensuring that essential information required had been transferred to the relevant personnel
Informing the Department Manager of detail about activities progress and results
Treating instructions of management constructively and acting upon them.
To carry out any reasonable task as requested by Management or General Manager

Matric
A Hospitality Diploma would be advantageous
At least 3 years’ experience in a hotel environment
Proficient in Opera, Microsoft Word and Excel
Understanding the rate structure and ensuring that the best rate is achieved
Good communication skills
Conference & Events Coordinator position available in Western Cape, Western Cape. This job position was posted by Craven Cottage CC. The job has been posted as a char8000 ad on 2025-02-26 at 01:39:07 in the Professions category