Western Cape: Project Administrator posted by SAOTA

About the Role

OKHA Interiors is an internationally acclaimed contemporary furniture and design studio known for its sophisticated, high-end creations that blend art, design, and functionality. We are seeking a detail-driven Project Administrator to join our dynamic team and provide vital financial and administrative support to our Project Managers.

Key Responsibilities

• Generate: Quotes, Sales Invoices, and Purchase Orders in the POS system (ERPLY).
• Assist: The Production department with administrative tasks including obtaining supplier quotes, following up with suppliers, and matching invoices to POs.
• Check and Correct: Costing Sheets for products and custom components (prepared by the Production team), and create these items in ERPLY.
• Provide: Feedback reports to the Creative Director and Financial Director on project progress, delivery status, and forecasted balance payments.
• Reconcile: Supplier invoices before issuing them for payment.
• Update: Project expense sheets and other financial records to ensure complete accuracy.
• Support: Project Managers or the Creative Director with general administrative assistance when required.
• Process and Issue: Purchase Orders upon request from Project Managers.
• Ensure: Orders are received and supplier invoices are matched correctly.
• Manage: Supplier payment processes to support efficient production and manufacturing.
• Process: Orders, reconcile invoices, and adjust stock levels accordingly.

Requirements

• Minimum 3 years experience in a detail-focused administrative or data management role (e.g., Finance Administrator, Data Administrator).
• Exceptional attention to detail and strong commitment to data accuracy and consistency.
• Highly analytical with excellent verification and problem-solving skills.
• Proficiency in Microsoft Excel and the full Microsoft Office Suite.
• Excellent written and verbal communication skills in English.
• Organised and methodical approach with the ability to manage multiple priorities under pressure.
• Proven ability to maintain accuracy and composure under tight deadlines.
• Strong interpersonal and communication skills with a collaborative, team-oriented mindset.
• Able to work independently while staying aligned with team goals.
• Demonstrates initiative, accountability, and professionalism in all interactions.

Qualifications

A Diploma in Finance or Bookkeeping will be advantageous.

Salary & Benefits

Salary: Not specified

Note: The original job description did not mention a salary range or specific compensation details. Therefore, this section is left blank as per the instructions.