Key Responsibilities: Payroll Administration – Administer Full Payroll processing, this includes but not limited to: Consolidation of all Business Units (BU) Payrolls, Generating of the General Ledger file, Balancing of the Payroll, Creation of the EFT file and Third Party File and make Payments to both Employees and Relevant parties timeously; – Reconcile PAYE and UIF payments monthly. – Generate yearly payroll schedules and distribute to all BU. – Implements, maintains, and reviews payroll processing for both recurring & non-recurring inputs to ensure timely and accurate payroll transactions, including salaries, new hires, terminations, changes to pay rates, benefits, garnishments, taxes, and other deductions. – Maintain a payroll data that is accurate, timely, compliant and meets all regulatory, legal and audit requirements, without exception. – Provide payroll support to BU administrators. – Facilitates audits by providing records and documentation to auditors. – Reconcile medical aid payments to the billing received from medical aid provider and correct any discrepancies promptly. – Ensure maternity leave and changes are allocated correctly. – Audit monthly payroll. – Maintain in-depth technical and professional knowledge of the payroll function and legislation. – Co-ordinate, schedule, and review payroll activities; correspond with employees regarding payroll activities and procedures. – Monitor compliance with legislative changes; recommend procedural changes as necessary; and design and implement payroll-related forms. – Ensure adherence to company Remuneration Policy in all payroll activities. – Provide information and deal with all staff queries relating to salary, benefits and deductions, benefit plans and changes to legislative matters pertaining to salaries. Employee Retirement Benefits Administration New Member Engagement – Review new entrant forms to ensure accuracy and responsible for submitting the form to the fund administrators. – Ensure all pension, funeral and group life beneficiary forms are completed. Withdrawals: – Review manual retirement claims forms submitted by the employees for accuracy and legislative compliance and submit the claims on the administrators online system. – Communicate with medical aids on withdrawals. Death/Funeral Claims: – Responsible for ensuring the accurate and timeout processing of all funeral claims – Ensure that all funeral claims are compliant with our insurance policy schedule and legislation. Dread disease claims: – Full ownership of all the administration of dread disease claims. – Responsible for ensuring the accurate and timeout processing of all dread disease claims. – Ensure that all dread disease claims comply with our policy Schedule and legislation. Audit expense of claims paid out: – Provide a monthly claims experience report for Dread Disease Claims Disability management: – An in-depth understanding and application of both the companys and the insurers disability policies, as well as any relevant legislation. – Management and resolution of non-transactional aspects and escalated matters of disability claims by collaborating with the People Partners and the Insurer. – Manage disability payroll inputs and annual increases. Divorce Claims: – Ensure all divorce claims are facilitated through Alexandra Forbes. – Ensure that the Divorce Decree has the necessary details for the non-member spouse to have a claim. – Ensure that both the member and non-member spouse are provided with forms they need to complete and ensure they understand the requirements to facilitate the payment to the non-member spouse. Pension Backed loans: – Processing of Pension backed loans deductions as per schedule from the loan provider. Medical Aid Administration: – Assist employees with medical aid issues in liaison with NMG Governance: System, Process and Policy Changes – Keep abreast of best practices and legislative updates, focusing on Employee Benefits, the companies (Pension Funds Act & related legislation) and Medial Aids (Medical Schemes Act and related circulars). – Assist with Benefits process changes and manage the implementation thereof. – Identify risks relating to SLA, policy and legislative compliance and make recommendations about remedial actions. – Updated and efficient payroll & benefits processes Reporting, Reconciliations : Salary Accounts, Third Party & Legislative Payments – Ensuring that personnel records are updated and maintained. – Responsible for all personnel filing and ensuring that both current filing room and archives are well-kept. – Prepares and maintains accurate records and reports of payroll transactions. – Reconcile monthly payroll general ledger accounts. – Prepare and submit monthly, quarterly, and annual payroll reports. – Prepare ad hoc reports as requested. – Preparing reports and ensuring reconciliation of accounts. – Preparing reports and Reconciling of Salary Accounts against Finance Accounts. – Ensuring that Reconciling items are cleared within a set period and are accounted for. – Correcting journal entries. – Reconcile and process income tax payments on a monthly basis. – Reconcile Medical aid payments to the billing received from the medical aids after month end and paying over within the set period. – Reconcile Pension fund payments with the previous months payments and correct any discrepancies after month end. – Run the IRP5s Data Verification Monthly and notify the BUs of issues needed to be corrected. – Reconcile, Generate and Submit IRP5s for both Bi-annual and Tax year end. – UIF Ensure that monthly declarations are submitted though to the DOL and ensure that queries are attended promptly and resolved asap. Qualifications & Experience – – National Diploma in HR/Accounting/Payroll Administration (NQF6) – 3-5 years solid end-to-end working experience in payroll administration – HRIS experience – Experience in processing payroll of 500 is desirable – Understand end-to-end HR value chain – Understand HR legislation – Knowledge of personal income tax (tax brackets, rebates and calculations) – Knowledge of benefits administration – Verbal and written skills – Excellent interpersonal skills – Intermediate MSOffice skills

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